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OPEN POSITIONS

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Staff Positions

JOB CATEGORY:  Regular, Full-Time

SALARY RANGE:  $42,000-$50,000

JOB SUMMARY: As a member of the Development team, the Donor & Community Relations Manager works to enhance donor and community relations through exceptional stewardship, community engagement and outreach.

Donor Relations

  • Support a donor relations plan that ensures the highest possible level of stewardship to develop, build, and retain positive relationships with donors and supporters.
  • Prepare written acknowledgement of all gifts to the organization in a timely manner.
  • Maintain and manage the donor database system, which includes data entry of donations, other organization revenue, volunteer, and constituent data.
  • Ensure all donor and constituent data is accurate for reporting to the leadership team, Board of Directors, foundations, donors, and the greater community.
  • Work closely with the Programs Department to ensure proper documentation and record keeping for all participants and volunteers in the Donor Perfect database.
  • Manage internal donation processing in conjunction with the financial coordinator.
  • Prepare accurate database queries, statistics, mailing lists, import/export information for all departments as needed.
  • Utilize the database to identify and help maximize engagement, stewardship and upgrade opportunities; maintain up-to-date and accurate donor records and prospect and donor management plans.
  • Create reports and tracking systems for development and volunteer activities.
  • Work closely with Financial Coordinator to ensure donations are categorized correctly and reconciled on a monthly basis.
  • Maintain grant/foundation tracker and reporting requirements. Works with the Deputy Director of Advancement & Operations to analyze giving trends and provide dynamic monthly dashboards and reports.
  • Create donor communications and touchpoints as needed, drafting and updating thank you letter templates.
  • Manage direct mail/individual giving campaigns including coordination with vendors and staff as needed.
  • Produce strategic segmentation of lists generated by the database to maximize annual giving impact, including assisting with recommended ask amounts and upgrade opportunities.
  • Manage and prepares in-house mailings, including mail merges, accurate labeling and postage for events and donor campaigns.
  • Maintain and grow knowledge applicable to the position, including Donor Perfect system offerings and changes to donation acknowledgement regulations.
  • Research donor and gift questions.
  • Conduct research on individuals and corporations for giving and sponsorship opportunities.
  • Prepare Development Committee and Board Meeting materials/reports as needed.

Community Relations

  • Develop a strategy to build, evolve and maintain on-campus events and activities that will have a positive impact on The Woodlands’ community. (i.e., concerts; art exhibits; etc.)
  • Create, organize, and manage community outreach events and programs designed to raise visibility of The Woodlands. (i.e., speaker series featuring a keynote speaker that would appeal to referrers/families/general public; donor roundtables; etc.)
  • Plan, coordinate and execute public events, such as ribbon cuttings, open houses, seasonal festivals, etc. to both celebrate milestones and engage the public.
  • Build and maintain relationships with members of the community, partners/affiliates of The Woodlands, and referrers.
  • Build relationships with local media; act as the point person for any media relations communications and opportunities.
  • Advise on and attend relevant events and activities to represent The Woodlands and build strong relationships with key community members.
  • Gather feedback and insights from The Woodlands’ community/key stakeholders to continuously improve The Woodlands’ brand.
  • Respond to inquiries from community members/interested parties; when needed, recruit a knowledgeable spokesperson or information source to assist.

Requirements

  • Bachelor’s degree from an accredited college or university with major coursework in marketing, communications, business management, psychology, nonprofit management, or relevant field required.
  • Minimum 3 years working for a nonprofit organization in development, communications and/or marketing.
  • Minimum 3 years’ demonstrated experience in working with a donor database, preferably DonorPerfect.
  • Business acumen for data management.
  • Proficient with computers; highly knowledgeable and practiced with Microsoft Office Suite, Adobe Creative Suite a plus.
  • Must embrace and have a good working knowledge of office technology including AV equipment, and virtual platforms.
  • Ability to work in a professional and positive manner with high attention to detail; willing to take ownership of project critical tasks in a fast-paced dynamic work environment.
  • Ability to utilize tact, diplomacy, discretion. and good judgement at all times, but especially when exposed to sensitive or confidential donor information/material.
  • Must be organized, agile, detail-oriented and have strong time-management skills.
  • Possess critical thinking skills and the ability to quickly and competently switch between multiple tasks; able to calmly adjust focus and shift priorities based on department/staff needs.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners; comfortable speaking to diverse constituents, one-on-one, or in group settings.
  • Highly experienced in social media applications, understands their importance in relationship building, and recognition of donors.

Benefits

  • Immediate accrual for 3 weeks of Vacation Time annually with tiered accruals for years of service
  • 2 Personal Days
  • Paid Sick Time
  • 9 Paid Holidays PLUS year-end paid closure from Christmas Eve (observed) through New Year’s Day (observed)
  • Medical, Dental, Vision coverage available upon start date – 75% employer paid for employee and dependents
  • Life & AD&D Insurance – 100% employer funded
  • Employer funded Health Reimbursement Account (HRA)
  • 403(b) Plan – employer match after 90 days of employment
  • Free parking
  • Flexible schedule

Equal Employment Opportunity

The Woodlands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. WFI expressly prohibits any form of workplace harassment based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Improper interference with the ability of WFI’s employees to perform their job duties may result in discipline up to and including discharge.

Employment decisions include but are not limited to advertising, recruitment, hiring, placement, upgrading, transfer, demotion, compensation, training, layoffs, recalls, or terminations.

Submit Resume and Cover Letter To:

Rachel Clark
Administrative Manager
rclark@woodlandsfoundation.org

JOB SUMMARY: The Kitchen Support Staff/Dishwasher is responsible for maintaining a clean work environment. This involves washing and sanitizing dishes, food preparation equipment, utensils, and the kitchen in a safe and timely manner for all aspects of the Woodlands Foundation. The Kitchen Support Staff/Dishwasher will be responsible for the tasks delegated to him or her by the Food Service Coordinator and the Associate Cook.

Essential Duties and Food Service Responsibilities:

  • Will report to work on time as scheduled, in clean proper work attire.
  • Adapt to changes in mealtime and hours worked according to alterations in daily schedule made by Program Staff and/or Food Service Coordinator
  • Perform delegated tasks such as assisting with food preparation, set up, and clean up.
  • Thoroughly clean and maintain all equipment and facilities utilized.
  • Follow standards set by the Public Health Department for cleaning, storing, and preparation of foods.
  • Maintain cleanliness of the dining room, food service areas, and keeping the beverage counter clean and well supplied.
  • Attend all scheduled meetings.
  • Performs other duties as assigned.

Qualification/Competency Requirements:

  • Strong interpersonal skills, including tact, patience and courtesy.
  • “Safety Always” attitude which is practiced with integrity and a high degree of accountability for end results.
  • Ability to read and understand written instructions.
  • Availability during the summer
  • Ability to meet Physical Demands
  • Flexibility in Scheduling
  • PA Keep Kids Safe Clearances (Act 33/34 and Act 73, FBI Clearance)-required to be less than a year old from hire date.
  • Complete PA Act 31 Recognizing and Reporting Abuse: Mandated and Permissive Reporting-online training.
  • Drug testing required.

Behavioral Expectations:

  • Customer Service-demonstrate the ability to respond with a high degree of urgency to the needs & requests of others, internally and externally.
  • Understand the impact of their work on others.
  • Understand safety policies and actively promote safe practices in the workplace.
  • Maintain constructive relationships and demonstrate respect for everyone contacted.
  • Deal constructively with conflict and focus on the situation, issue or behavior and not on the person by diffusing the situation before conflict arise, resolving conflicts directly and actively promoting and gaining cooperation of others.
  • Accurately provide and receive information in oral and written communications. Consistently provide ideas, opinions, or information in an articulate, professional way. Actively listen to others and demonstrate understanding of other points of view.
  • Willingness and ability to adjust to changing conditions and priorities.
  • Take the initiative to identify and act on problems and lead by example. Consistently make decisions that resolve problems.
  • Advocates for persons with disabilities.
  • Supports and carries out the philosophies, goals, objectives, and mission of the organization.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • Considerable walking, standing, exposed to extreme temperatures as this role must go from interior to exterior of the building during all seasons and weather conditions.
  • Exposure to heat, cold, dust, pollen, and fumes.
  • Must be able to regularly lift, or move a minimum of 10 pounds, frequently lift and/or move 25 pounds.
  • Must be able to regularly sit, stand, climb, balance, stoop, walk, kneel, crouch, crawl, use hands to manipulate tools and equipment and repetitively reach with hands and arms.
  • Requires moving around the campus including climbing stairs and walking up to six blocks.

NOTE: Nothing in this description restricts The Woodlands management’s right to assign or reassign duties and responsibilities at any time; this description reflects The Woodlands management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; this description is subject to change at any time.

Supervisor:Food Service Coordinator, Associate Cook/Shift Supervisor and Director of Programs and Marketing

Questions? Contact:

Rachel Clark
Administrative Manager
724-935-5470
rclark@woodlandsfoundation.org

JOB SUMMARY: The Counselor ensures that participants reside in a clean, healthy, and safe environment while supporting and attending to participant needs. Counselors remain on campus with participants overnight during all camps and retreats at The Woodlands.

Counselors at The Woodlands are Expected To:

  • Fulfill all personal care needs (including but not limited to: showering, toileting, feeding, daily morning/evening routines, and transferring) of assigned participants for the duration of all programming at The Woodlands.
  • Provide adequate supervision at all times, including frequent and accurate head counts.
  • Encourage participation in all program activities.
  • Lead scheduled program activities and encourage enthusiasm and participant involvement during programming.
  • Provide participant support as required in his/her Individual Support Plan (ISP), where applicable.*

NOTE: Nothing in this description restricts The Woodlands management’s right to assign or reassign duties and responsibilities at any time; this description reflects The Woodlands management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; this description is subject to change at any time.

Essential Qualifications:

  • Must be at least 18 years of age.
  • High school graduate or equivalency.
  • Flexibility in scheduling.
  • Procured PA Acts 33/34/73/31 upon hire.
  • Unexpired CPR/ First Aid/ AED certification upon hire.
  • Ability to pass a drug screening.
  • Ability to ascend and descend slopes and transverse a variety of indoor and outdoor settings and uneven terrains.
  • Ability to work in outdoor weather conditions and in swimming pools up to eight (8) feet deep.
  • Ability to stoop, kneel, and crouch in order to assist participants or work with The Woodlands equipment.
  • Ability to communicate and exchange accurate information with all The Woodlands staff, participants, families, and guests.
  • Ability to safely, securely and frequently: grasp, lift, transport, position, and place participants and The Woodlands equipment weighing at least 50 lbs.

Preferred Qualifications:

  • Experience working with individuals with disabilities

Supervisor:

Questions? Contact:

Clarissa Amond
Program Manager
724-935-5470
camond@woodlandsfoundation.org

JOB SUMMARY: The purpose of this role is to provide support to designated programs and the Program Coordinators and Instructors that manage these programs. The Programs Assistant is ultimately responsible for assisting in the safe implementation of Woodlands Programs and its activities, scheduling, and data collection with the goal of enrichment in the lives of those which the foundation serves. The Programs Assistant works with assigned Coordinators and Instructors to bring out the best in all program participants and staff while maximizing the use of the Woodlands Program Facilities.

Essential Duties and Responsibilities:

  • Assists in implementing age and ability specific programs that are designed to achieve desired results of WFI Participants. Assists in aiding needed to meet participant goals.
  • Assists in implementing program schedules.
  • Contributes toward and takes ownership of ensuring positive experiences and relationships with college/university students volunteering or conducting hands-on learning experiences here at Woodlands.
  • Encourages and supports the socialization needs and skill development of each participant.
  • Ensures the ongoing safety and wellbeing of all participants and adherence to all policies and procedures.
  • Adapts program activities, assignments, ad/ or materials under the direction of the Coordinator or Instructor.
  • Maintains instructional materials and files/ records as needed.
  • Participates in the implementation of behavior plans for the purpose of ensuring effective and safe participation.
  • Performs clerical tasks for the purpose of helping the Coordinator or Instructor prepare the instructional materials.
  • Provides instructions under the supervision of the Coordinator to the participant.
  • Maintains positive and professional relationships with program participants, family members, volunteers and visitors.
  • Promotes the services of the foundation to individuals, family members, and community agencies, and identifies potential participants, user groups, and program opportunities.
  • Works with other foundation staff to continually review and improve the program to ensure appropriateness and value.
  • Supports and carries out the philosophy, goals, objectives, and mission of the organization.
  • Ensures safety of all staff, adherence to all policies and procedures, and compliance with guidelines by regulatory agencies.
  • Assists with all aspects of program delivery, including the personal care of the participants as needed.
  • Manages foundation resources effectively and efficiently.
  • Advocates for persons with disabilities.

Qualification Requirements:

  • Experience developing programs and activities for individuals with physical/intellectual/cognitive disability.
  • Able to work independently
  • Ability to bend/lift/assist with physical care
  • Flexibility in scheduling
  • Valid PA driver’s license
  • Act 33/34/73/31 clearances upon hire
  • Ability to successfully complete a drug screening

Preferred Qualifications:

  • Bachelor’s degree in Special Education, therapies (TR, OT, PT, SLP) or other related program
  • Management/supervisory experience

Physical Demands and Work Environment:

NOTE: Nothing in this description restricts The Woodlands management’s right to assign or reassign duties and responsibilities at any time; this description reflects The Woodlands management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; this description is subject to change at any time.

Supervisor: Director of Programs & Marketing

Questions? Contact:

Clarissa Amond
Program Manager
724-935-5470
camond@woodlandsfoundation.org

JOB SUMMARY: The Healthcare Associate is primarily responsible for distributing medication, providing appropriate professional medical support, and supporting personal care routines. Healthcare Associates remain on campus with participants overnight during all camps and retreats at The Woodlands.

Healthcare Associates at The Woodlands are Expected To:

  • Oversee the distribution of all medicine prescribed by program participant’s physician. All medications must be stored under double lock and key stored in the Healthcare Medication Carts.
  • Review program participants’ applications and health physical reports with program manager and/or RN prior at the beginning of the program.
  • Review pertinent health care needs with participant’s parent/legal guardian.
  • Function as a medical resource for The Woodlands staff members.
  • Conduct participant examinations as necessary; note any changes in health condition; take corrective action as required.
  • Assist The Woodlands staff members with advanced personal care routines including but not limited to: medication administration, catheterization, wound and skin care, and urine and bowel programs.

NOTE: Nothing in this description restricts The Woodlands management’s right to assign or reassign duties and responsibilities at any time; this description reflects The Woodlands management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; this description is subject to change at any time.

Essential Qualifications:

  • Must be at least 18 years of age.
  • High school graduate or equivalency.
  • Flexibility in scheduling.
  • Procured PA Acts 33/34/73/31 upon hire.
  • Unexpired CPR/First Aid/AED certification upon hire.
  • Ability to pass a drug screening.
  • Ability to ascend and descend slopes and transverse a variety of indoor and outdoor settings and uneven terrains.
  • Ability to work in outdoor weather conditions and in swimming pools up to eight (8) feet deep.
  • Ability to stoop, kneel, and crouch in order to assist participants or work with The Woodlands equipment.
  • Ability to communicate and exchange accurate information with all WFI staff, participants, families, and guests.
  • Ability to safely, securely and frequently: grasp, lift, transport, position, and place participants and The Woodlands equipment weighing at least 50 lbs.

Preferred Qualifications:

  • Experience working with individuals with disabilities.
  • Pursing a Healthcare degree or (RN, EMT, MD or related).
  • Experience working with individuals with disabilities and providing invasive personal care.

Supervisor: Program Manager

Questions? Contact:

Clarissa Amond
Program Manager
724-935-5470
camond@woodlandsfoundation.org

Summer Positions

We hire our summer camp staff through individual interviews that take place at The Woodlands’ campus. This allows potential staff members to meet the staff of The Woodlands and see his/her home for the summer.

Weekend Staff

We hire our Weekend Retreat Staff on a rolling, first-come, first-served basis.

To apply, complete our employment application (bottom right of this page) and send it, along with a copy of your resume, to Clarissa Amond, Program Manager, at camond@woodlandsfoundation.org.

All Staff Members at The Woodlands are Expected To:

  • Provide individualized adaptations, accommodations, and modifications based on participant needs.
  • Complete all documentation completely and accurately within the allotted timeframe; report all incidents to the Camps and Retreats Program Coordinator.
  • Attend all scheduled staff meetings and training sessions as assigned.
  • Demonstrate responsible use of facilities and maintain a clean and sanitary environment.
  • Demonstrate clear understanding of all policies and procedures of The Woodlands.
  • Maintain strict participant confidentiality in accordance with HIPAA.
  • Serve as a beneficial model to participants in all personal habits; maintain positive professional relationships with all staff members, participants, families, and guests of The Woodlands.
  • Communicate thoroughly and actively, providing constructive feedback to supervisors and all The Woodlands staff members.
  • Possess and demonstrate enthusiasm and positivity towards all The Woodlands staff members, participants, families, guests and assigned or scheduled tasks and activities.
  • Willingly adjust to changing priorities or conditions.
  • Advocate for all participants at The Woodlands.
  • Supports and carries out the mission of the The Woodlands Foundation.
  • Performs all other duties as assigned.

To apply for employment, please submit your resume and completed application to:

Clarissa Amond
Program Manager
724-935-5470

Employment Application