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OPEN POSITIONS

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Staff Positions

JOB SUMMARY:

The Staffing and Volunteer Coordinator for Program Services is responsible for the full-cycle recruitment of all necessary Programs Staff Positions; the management of all internships, practicums, and Program Services volunteer initiatives; and assists with the Programs Department’s operations, compliance efforts, and human resources management.

Responsibilities:

  • Manage the complete recruitment cycle of all Woodlands Programs Department positions as needed, including but not limited to: Weekend & Summer Respite Programming Staff; Club Program Staff; Kitchen Staff and independent contractors.
  • Works closely with the Program Manager on the scheduling of Program staff.
  • Maintain established and cultivate new, recruitment relationships with colleges and universities.
  • Serve as the primary Woodlands representative at off-site recruitment events, including: Career Fairs, Summer Camp Fairs, classroom presentations, individual tabling opportunities, outreach to student clubs and organizations at both the high school and college level, community partner visits, and professional development opportunities.
  • Advertise and promote all Programs Department employment opportunities, in collaboration with the Woodlands Marketing & Events Manager, through the employment of targeted electronic mailings, social media postings, video creation, and the creation and distribution of Woodlands employment literature.
  • Maintain all college based and external job posting sites that advertise Programs Department employment opportunities.
  • Maintain and develop up-to-date recruitment partner databases and mailing lists.
  • Screen, interview, and collect application materials for all Woodlands Programs Department applicants, conducting applicant reference checks.
  • Maintain Programs Department Monthly Compliance Checks.
  • Compose appropriate offer letters for chosen Programs staff candidates and manage the onboarding process of new Programs Department employees to completion; including but not limited to collection of all required clearances, I-9 completion, and drug testing.
  • Work closely with the Administrative Manager to ensure all onboarding materials are up to date, ordering of drug testing kits, supplying workman’s compensation incident reports and supporting paperwork, and Act 168 documentation is completed.
  • Maintaining accurate disciplinary records for part-time program staff.
  • Transporting staff to a medical facility if needed.
  • Manage all aspects of Woodlands’ Program Services Volunteer initiatives, including practicums, internships, and contact hours; Woodlands volunteer events; and the oversight of Staffing and Volunteer interns and summer-term subordinates.
  • Write letters of recommendations and complete all online recommendations for current staff and former staff.
  • Consistently provide volunteers for weekend and summer programs, as well as all other Programs Department offerings, working closely with the Program Manager, Club Program Coordinators, and all other necessary Woodlands staff.
  • Work closely with the Marketing & Events Manager to recruit, coordinate, and manage volunteers for major on campus events.
  • Ensure the completion of all Programs Department volunteer applications, collecting PA background and PA child abuse history clearances, and the documentation and tracking of volunteer information using all appropriate Woodlands tools and databases.
  • Conduct orientations for new Programs Department volunteers, record all volunteer shifts, and generate: written volunteer verifications, documentation, practicum and internship evaluations, and all other relevant correspondence as necessary.
  • Ensure complete compliance with all partner-organization, commonwealth, federal, and American Camping Association: standards, hiring and human resource procedures, personnel checks, and accreditation processes.
  • Enroll all applicable Programs staff in appropriate Pennsylvania Higher Education Assistance Agency programs and manage their submissions.
  • Maintain physical and electronic Programs Staff and Volunteer Personnel files in accordance with Woodlands retention policies.

Staff Responsibilities:

1. Follows all policies and procedures as required by WFI, accreditation and licensing agencies.

2. Attends all scheduled staff meetings.

3. Completes all assigned duties in the allotted time frame.

4. Demonstrates commitment to the individuals being served through professional presentation of self and through initiative, enthusiasm, and flexibility.

5. Remains current through the review of related literature and technology. Supports a spirit of inquiry and innovation in practice.

6. Accepts responsibility for professional development.

7. Identifies potential risks and investigates incidents. Takes appropriate corrective action and evaluates effectiveness.

8. Maintains confidentiality.

9. Maintains an active role in the appropriate professional associations.

10. Performs other duties as assigned.

Qualifications:

Required:

  • Bachelor’s degree in Human Resources, Communications, or a related field
  • 1-2 years’ work in full-cycle staff recruitment, or commensurate experience
  • 1-2 years’ work in volunteer coordination, or commensurate experience
  • Experience crafting and coordinating messaging to diverse audiences
  • Flexibility in scheduling, including the ability to work evenings and weekends
  • Procured PA Acts 33, 34, 73, and 31 upon hire
  • AED, CPR and First AID Training upon hire
  • Ability to pass a Drug Screening
  • Ability to ascend and descend slopes and transverse a variety of indoor and outdoor settings and uneven terrains
  • Ability to communicate and exchange accurate information with all Woodlands staff, participants, families, and internal and external partners
  • Ability to safely, securely, and frequently: grasp, lift, transport, position, and place Woodlands equipment weighing at least 25 lbs.

Qualifications:

Preferred:

  • Experience in an integrated or camp/retreat environment
  • Previous supervisory experience, especially with high school and college students
  • Prior work with individuals experiencing disability and their families

Supervisor:

Program Manager

Questions? Contact:

Clarissa Amond

Program Manager
724-935-6533
camond@woodlandsfoundation.org

JOB SUMMARY:

Since 1998, The Woodlands has provided children and adults with disabilities a barrier-free environment, innovative programs and activities, and an impassioned, nurturing staff.  With its 52-acre campus complete with a nature trail, fully accessible Aquatics, Wellness and Fitness Center, an adaptive par-3 golf course, a sports court, and plenty of outdoor space, The Woodlands offers the ideal environment to explore physical activity and community and social integration.

The Woodlands seeks a Development Manager to partner with senior staff to advance the fundraising efforts of the organization.  The primary responsibility of this position is to manage key fundraising efforts with a focus on The Woodlands’ annual special events and individual giving.  The Development Manager will develop and maintain a prospect portfolio to optimize fundraising opportunities and execute the cultivation, solicitation and management of corporate partners and the identification of alternate revenue streams in support of revenue objectives. The Development Manager reports to the Deputy Director of Advancement & Operations, will have a supervisory role with support staff and/or professional positions, and will collaborate frequently with the Board of Directors, The Woodlands Auxiliary, and members of special event committees.

Responsibilities (Special Events/Individual Giving):

1. In conjunction with the Deputy Director of Advancement & Operations, maintain, expand and implement an annual fundraising plan with financial goals, objectives, and strategies for identifying, cultivating, and soliciting corporate support and individual giving.

2. Establish and maintain a donor cultivation and gift stewardship program to ensure that new donors are developed, have opportunities to increase their level of support, and enjoy a close relationship with The Woodlands.

3. Assist with the establishment of annual goals and metrics for corporate giving including the creation of specific strategies designed to reach all goals and objectives.

4. Prepare written material, including correspondence, solicitation requests, gift acknowledgement, and regular communications with prospects and donors as part of a donor stewardship program.

5. Work with the Board of Directors and event committees on the identification and solicitation of event sponsors.

6. Create and manage timelines and schedules for all events, meeting designated deadlines.

7. Schedule and conduct regular update and planning meetings with internal and external committee members/stakeholders.

8. Oversee and ensure the administration of sponsor recognition benefits.

9. Manage all correspondence related to special events to include sponsorship packages; collateral marketing materials; general correspondence; and acknowledgement letters.

10. Provide leadership, direction and oversight to volunteers/staff committees working on special events.

11. Direct all pre-event and on-site event logistics, as well as supervise on-site event staff and volunteers.

12. Manage the day-of-event program including speakers, special guests and entertainment.

13. Manage the production and distribution of all event materials to include sponsorship packages; collateral marketing and presentation materials; signage; acknowledgements; programs; etc.

14. Work closely with the Financial Coordinator to monitor income and expenses as they relate to special events and individual giving.

15. Evaluate annually the return on investment and efficacy of each special event and make appropriate recommendations.

Responsibilities (Corporate & Organization Relations):

1. Identify and manage a case load of active prospects for both existing and alternate revenue streams and implement and execute strategies for solicitation and cultivation of these prospects, ensuring regular interaction through mail/email, telephone, on-site campus visits, personal visits, etc.

2. Analyze and leverage constituent donor data to plan strategies for growth.

3. Manage and grow all aspects of the Corporate Volunteer Program to include the development of an ongoing Volunteer Recognition Program.

Staff Responsibilities:

1. Follows all policies and procedures as required by WFI, accreditation and licensing agencies.

2. Attends all scheduled staff meetings.

3. Completes all assigned duties in the allotted time frame.

4. Demonstrates commitment to the individuals being served through professional presentation of self and through initiative, enthusiasm, and flexibility.

5. Remains current through the review of related literature and technology. Supports a spirit of inquiry and innovation in practice.

6. Accepts responsibility for professional development.

7. Identifies potential risks and investigates incidents. Takes appropriate corrective action and evaluates effectiveness.

8. Maintains confidentiality.

9. Maintains an active role in the appropriate professional associations.

10. Performs other duties as assigned.

Qualifications:

Required:

  • Bachelor’s degree in communications, marketing, business, or related field.
  • A minimum of four years of fundraising experience with an emphasis on Special Events and a proven track record of success.
  • Must be a self-starter, highly organized and able to work with employees at all levels of the organization.
  • Ability to manage multiple projects simultaneously, adhering to deadlines and adjusting to shifting priorities.
  • Excellent oral and written communication skills and active listening skills.
  • Superior leadership, organizational and management skills.
  • Software proficiency in Microsoft Word and Excel required; experience with a donor database.
  • Must be able to work independently and demonstrate success in fundraising.
  • Computer literate with demonstrated skills using MS Word, Excel, Access, and PowerPoint; Internet savvy.
  • Able to articulate organizational needs, aspirations, and opportunities with clarity and enthusiasm.
  • Act 33/34 Clearance
  • Valid PA driver’s license
  • Work related travel

Job Category: Full-time, Exempt

Salary:  $47,300-$64,700

Benefits:  Medical/Dental/Vision/Life Insurance, Vacation/PTO, 403(b)

Supervisor: Deputy Director of Advancement & Operations

Questions? Contact:

Rachel Clark
Administrative Manager
724-935-6533
rclark@woodlandsfoundation.org

JOB SUMMARY:  The Counselor ensures that participants reside in a clean, healthy, and safe environment while supporting and attending to participant needs. Counselors remain on campus with participants overnight during all camps and retreats at The Woodlands.

Counselors at The Woodlands are Expected To:

  • Fulfill all personal care needs (including but not limited to: showering, toileting, feeding, daily morning/evening routines, and transferring) of assigned participants for the duration of all programming at The Woodlands.
  • Provide adequate supervision at all times, including frequent and accurate head counts.
  • Encourage participation in all program activities.
  • Lead scheduled program activities and encourage enthusiasm and participant involvement during programming.
  • Provide participant support as required in his/her Individual Support Plan (ISP), where applicable.*

NOTE: Nothing in this description restricts The Woodlands management’s right to assign or reassign duties and responsibilities at any time; this description reflects The Woodlands management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; this description is subject to change at any time.

Essential Qualifications:

  • Must be at least 18 years of age.
  • High school graduate or equivalency.
  • Flexibility in scheduling.
  • Procured PA Acts 33/34/73/31 upon hire.
  • Unexpired CPR/ First Aid/ AED certification upon hire.
  • Ability to pass a drug screening.
  • Ability to ascend and descend slopes and transverse a variety of indoor and outdoor settings and uneven terrains.
  • Ability to work in outdoor weather conditions and in swimming pools up to eight (8) feet deep.
  • Ability to stoop, kneel, and crouch in order to assist participants or work with The Woodlands equipment.
  • Ability to communicate and exchange accurate information with all The Woodlands staff, participants, families, and guests.
  • Ability to safely, securely and frequently: grasp, lift, transport, position, and place participants and The Woodlands equipment weighing at least 50 lbs.

Preferred Qualifications:

  • Experience working with individuals with disabilities

Supervisor:

Questions? Contact:

Clarissa Amond
Staffing & Volunteer Coordinator
724-935-5470
camond@woodlandsfoundation.org

JOB SUMMARY: The purpose of this role is to provide support to designated programs and the Program Coordinators and Instructors that manage these programs. The Programs Assistant is ultimately responsible for assisting in the safe implementation of Woodlands Programs and its activities, scheduling, and data collection with the goal of enrichment in the lives of those which the foundation serves. The Programs Assistant works with assigned Coordinators and Instructors to bring out the best in all program participants and staff while maximizing the use of the Woodlands Program Facilities.

Essential Duties and Responsibilities:

  • Assists in implementing age and ability specific programs that are designed to achieve desired results of WFI Participants.  Assists in aiding needed to meet participant goals.
  • Assists in implementing program schedules.
  • Contributes toward and takes ownership of ensuring positive experiences and relationships with college/university students volunteering or conducting hands-on learning experiences here at Woodlands.
  • Encourages and supports the socialization needs and skill development of each participant.
  • Ensures the ongoing safety and wellbeing of all participants and adherence to all policies and procedures.
  • Adapts program activities, assignments, ad/ or materials under the direction of the Coordinator or Instructor.
  • Maintains instructional materials and files/ records as needed.
  • Participates in the implementation of behavior plans for the purpose of ensuring effective and safe participation.
  • Performs clerical tasks for the purpose of helping the Coordinator or Instructor prepare the instructional materials.
  • Provides instructions under the supervision of the Coordinator to the participant.
  • Maintains positive and professional relationships with program participants, family members, volunteers and visitors.
  • Promotes the services of the foundation to individuals, family members, and community agencies, and identifies potential participants, user groups, and program opportunities.
  • Works with other foundation staff to continually review and improve the program to ensure appropriateness and value.
  • Supports and carries out the philosophy, goals, objectives, and mission of the organization.
  • Ensures safety of all staff, adherence to all policies and procedures, and compliance with guidelines by regulatory agencies.
  • Assists with all aspects of program delivery, including the personal care of the participants as needed.
  • Manages foundation resources effectively and efficiently.
  • Advocates for persons with disabilities.

Qualification Requirements:

  • Experience developing programs and activities for individuals with physical/intellectual/cognitive disability.
  • Able to work independently
  • Ability to bend/lift/assist with physical care
  • Flexibility in scheduling
  • Valid PA driver’s license
  • Act 33/34/73/31 clearances upon hire
  • Ability to successfully complete a drug screening

Preferred Qualifications:

  • Bachelor’s degree in Special Education, therapies (TR, OT, PT, SLP) or other related program
  • Management/supervisory experience

Physical Demands and Work Environment:

NOTE: Nothing in this description restricts The Woodlands management’s right to assign or reassign duties and responsibilities at any time; this description reflects The Woodlands management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; this description is subject to change at any time.

Supervisor: Director of Programs & Marketing

Questions? Contact:

Clarissa Amond
Staffing & Volunteer Coordinator
724-935-5470
camond@woodlandsfoundation.org

JOB SUMMARY: The Healthcare Associate is primarily responsible for distributing medication, providing appropriate professional medical support, and supporting personal care routines. Healthcare Associates remain on campus with participants overnight during all camps and retreats at The Woodlands.

Healthcare Associates at The Woodlands are Expected To:

  • Oversee the distribution of all medicine prescribed by program participant’s physician. All medications must be stored under double lock and key stored in the Healthcare Medication Carts.
  • Review program participants’ applications and health physical reports with program manager and/or RN prior at the beginning of the program.
  • Review pertinent health care needs with participant’s parent/legal guardian.
  • Function as a medical resource for The Woodlands staff members.
  • Conduct participant examinations as necessary; note any changes in health condition; take corrective action as required.
  • Assist The Woodlands staff members with advanced personal care routines including but not limited to: medication administration, catheterization, wound and skin care, and urine and bowel programs.

NOTE: Nothing in this description restricts The Woodlands management’s right to assign or reassign duties and responsibilities at any time; this description reflects The Woodlands management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; this description is subject to change at any time.

Essential Qualifications:

  • Must be at least 18 years of age.
  • High school graduate or equivalency.
  • Flexibility in scheduling.
  • Procured PA Acts 33/34/73/31 upon hire.
  • Unexpired CPR/First Aid/AED certification upon hire.
  • Ability to pass a drug screening.
  • Ability to ascend and descend slopes and transverse a variety of indoor and outdoor settings and uneven terrains.
  • Ability to work in outdoor weather conditions and in swimming pools up to eight (8) feet deep.
  • Ability to stoop, kneel, and crouch in order to assist participants or work with The Woodlands equipment.
  • Ability to communicate and exchange accurate information with all WFI staff, participants, families, and guests.
  • Ability to safely, securely and frequently: grasp, lift, transport, position, and place participants and The Woodlands equipment weighing at least 50 lbs.

Preferred Qualifications:

  • Experience working with individuals with disabilities.
  • Pursing a Healthcare degree or (RN, EMT, MD or related).
  • Experience working with individuals with disabilities and providing invasive personal care.

Supervisor: Program Manager

Questions? Contact:

Clarissa Amond
Staffing & Volunteer Coordinator
724-935-5470
camond@woodlandsfoundation.org

JOB SUMMARY: The Kitchen Support Staff/Dishwasher is responsible for maintaining a clean work environment.  This involves washing and sanitizing dishes, food preparation equipment, utensils, and the kitchen in a safe and timely manner for all aspects of the Woodlands Foundation.  The Kitchen Support Staff/Dishwasher will be responsible for the tasks delegated to him or her by the Food Service Coordinator and the Associate Cook.

Essential Duties and Food Service Responsibilities:

  • Will report to work on time as scheduled, in clean proper work attire.
  • Adapt to changes in mealtime and hours worked according to alterations in daily schedule made by Program Staff and/or Food Service Coordinator
  • Perform delegated tasks such as assisting with food preparation, set up, and clean up.
  • Thoroughly clean and maintain all equipment and facilities utilized.
  • Follow standards set by the Public Health Department for cleaning, storing, and preparation of foods.
  • Maintain cleanliness of the dining room, food service areas, and keeping the beverage counter clean and well supplied.
  • Attend all scheduled meetings.
  • Performs other duties as assigned.

Qualification/Competency Requirements:

  • Strong interpersonal skills, including tact, patience and courtesy.
  • “Safety Always” attitude which is practiced with integrity and a high degree of accountability for end results.
  • Ability to read and understand written instructions.
  • Availability during the summer
  • Ability to meet Physical Demands
  • Flexibility in Scheduling
  • PA Keep Kids Safe Clearances (Act 33/34 and Act 73, FBI Clearance)-required to be less than a year old from hire date.
  • Complete PA Act 31 Recognizing and Reporting Abuse: Mandated and Permissive Reporting-online training.
  • Drug testing required.

Behavioral Expectations:

  • Customer Service-demonstrate the ability to respond with a high degree of urgency to the needs & requests of others, internally and externally.
  • Understand the impact of their work on others.
  • Understand safety policies and actively promote safe practices in the workplace.
  • Maintain constructive relationships and demonstrate respect for everyone contacted.
  • Deal constructively with conflict and focus on the situation, issue or behavior and not on the person by diffusing the situation before conflict arise, resolving conflicts directly and actively promoting and gaining cooperation of others.
  • Accurately provide and receive information in oral and written communications. Consistently provide ideas, opinions, or information in an articulate, professional way.  Actively listen to others and demonstrate understanding of other points of view.
  • Willingness and ability to adjust to changing conditions and priorities.
  • Take the initiative to identify and act on problems and lead by example. Consistently make decisions that resolve problems.
  • Advocates for persons with disabilities.
  • Supports and carries out the philosophies, goals, objectives, and mission of the organization.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • Considerable walking, standing, exposed to extreme temperatures as this role must go from interior to exterior of the building during all seasons and weather conditions.
  • Exposure to heat, cold, dust, pollen, and fumes.
  • Must be able to regularly lift, or move a minimum of 10 pounds, frequently lift and/or move 25 pounds.
  • Must be able to regularly sit, stand, climb, balance, stoop, walk, kneel, crouch, crawl, use hands to manipulate tools and equipment and repetitively reach with hands and arms.
  • Requires moving around the campus including climbing stairs and walking up to six blocks.

NOTE: Nothing in this description restricts The Woodlands management’s right to assign or reassign duties and responsibilities at any time; this description reflects The Woodlands management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; this description is subject to change at any time.

Supervisor:Food Service Coordinator, Associate Cook/Shift Supervisor and Director of Programs and Marketing

Questions? Contact:

Clarissa Amond
Staffing & Volunteer Coordinator
724-935-5470
camond@woodlandsfoundation.org

Summer Positions

We hire our summer camp staff through individual interviews that take place at The Woodlands’ campus. This allows potential staff members to meet the staff of The Woodlands and see his/her home for the summer.

Weekend Staff

We hire our Weekend Retreat Staff on a rolling, first-come, first-served basis.

To apply, complete our employment application (bottom right of this page) and send it, along with a copy of your resume, to Clarissa Amond, Program Manager, at camond@woodlandsfoundation.org.

All Staff Members at The Woodlands are Expected To:

  • Provide individualized adaptations, accommodations, and modifications based on participant needs.
  • Complete all documentation completely and accurately within the allotted timeframe; report all incidents to the Camps and Retreats Program Coordinator.
  • Attend all scheduled staff meetings and training sessions as assigned.
  • Demonstrate responsible use of facilities and maintain a clean and sanitary environment.
  • Demonstrate clear understanding of all policies and procedures of The Woodlands.
  • Maintain strict participant confidentiality in accordance with HIPAA.
  • Serve as a beneficial model to participants in all personal habits; maintain positive professional relationships with all staff members, participants, families, and guests of The Woodlands.
  • Communicate thoroughly and actively, providing constructive feedback to supervisors and all The Woodlands staff members.
  • Possess and demonstrate enthusiasm and positivity towards all The Woodlands staff members, participants, families, guests and assigned or scheduled tasks and activities.
  • Willingly adjust to changing priorities or conditions.
  • Advocate for all participants at The Woodlands.
  • Supports and carries out the mission of the The Woodlands Foundation.
  • Performs all other duties as assigned.

To apply for employment, please submit your resume and completed application to:

Clarissa Amond
Program Manager
724-935-5470, ext. 231

Employment Application