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THE WOODLANDS COVID POLICIES & PROCEDURES

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The Woodlands’ number one priority is safety. In preparation of reopening for 2021 summer camp season, we have outlined the policies and procedures that each camper and staff will be expected to follow while on campus. Contact Clarissa Amond, Program Manager at camond@woodlandsfoundation.org with questions or concerns.

We ask that if a camper or anyone in the household has the following symptoms or has tested positive for COVID-19 within 10 days prior to camp they must call and cancel:
     • Fever at or above 100.4
     • Cough
     • Shortness of breath
     • Loss of taste or smell
     • Body Aches
     • Fatigue
     • Nausea
     • Diarrhea

Capacity:
The Woodlands will be at 75 % capacity accepting 36 campers per camp.

Camper Pods:
1. Campers at the Woodlands will be grouped into pods of 12 campers and 6 counselors per pod. Pods will be grouped as Cabins 1 & 4 (Pod A), 2 & 5 (Pod B), and 3 & 6 (Pod C). The campers in the pods will be grouped by geographical location, when possible.
2. During the week, these pods will rotate together during activity rotations, swimming, dances, talent shows and dining.
3. Understanding the nature of our camp and in case of emergency, counselors will be able to cross into other pods as necessary to help with any assistance needed that would impede the safety of a camper or other staff member.

COVID Testing:
Campers and staff will not have to provide a negative COVID test to participate in camp. Our medical staff and research done by the American Camp Association feels this can provide not only false positives, but also can give a result within a time frame that a person can be exposed to COVID after taking the test.

Designated COVID19 Point of Contact:

Clarissa Amond, Program Manager

Email: camond@woodlandsfoundation.org

Phone: 724-935-5470 ext. 249

Cell: 724-261-8358

PURPOSE: To ensure the safety of all participants and staff regarding the prevention of COVID 19 within the camp setting.

POLICY: All participants regardless of disability during the 2021 Summer Camp season will be required to wear a mask per the CDC and the state of Pennsylvania mask mandates and guidelines. The CDC recommends cloth masks that are 3 layers, breathable with a moldable nasal bridge, that you cannot see light through or disposable masks indicating multiple layers of non-woven material with a nose bridge. Gators, face shields and bandanas are not permitted to be worn as masks.

Masks must be worn during all times at camp for the exception of eating (6 ft. distancing while dining), showering, swimming, and sleeping.

PROCEDURES: Participants will be given designated mask breaks every half hour during higher physical activities socially distanced from one another.  Individual mask breaks will be given at the participant request by either verbalizing, parent/guardian/caregiver recommendations for non-verbal and or behaviors to notice obtained during the family interview upon check in, social cues from the participant, or observation by Woodlands staff for 2-5 minutes, per 1 (one) hour if requested.

Participants refusing to wear a mask during the designated times will be given a one chance timed 15-minute break away from the other participants. After 15 minutes if the camper continues to refuse wearing the mask, the emergency contact will be notified, and the participant must be picked up within 1 (one) hour of incident and be no refund will be received for camp.

An incident report will be completed, and the participant will be allowed to participate at other camps they are signed up for with the understanding that if this should happen again, the same result will occur.

Campers will be asked to bring either 6-8 cloth masks (these will be washed as needed) or a box of disposable masks.

If a camper needs a mask, the Woodlands will supply them with a disposable mask as needed.

*The Woodlands Foundation will continue to monitor the CDC guidelines, Pennsylvania Department of Health mask guidance, and update this policy as needed.

PURPOSE: To ensure the safety of all participants and staff regarding the prevention of COVID 19 within the camp setting.

POLICY: All staff during the 2021 Summer Camp season will be required to wear a mask per the CDC and the state of Pennsylvania mask mandates and guidelines. The CDC recommends cloth masks that are 3 layers, breathable with a moldable nasal bridge, that you cannot see light through or disposable masks indicating multiple layers of non-woven material with a nose bridge. Gators, face shields and bandanas are not permitted to be worn as masks.

Masks must be worn during all times at camp for the exception of eating (6 ft. distancing while dining), showering, oral care, swimming, and sleeping.

PROCEDURES: Woodlands staff will be required to wear a mask while working indoors, when within 6 feet of another person outdoors, or in public areas of campus which includes the counselor living space. Staff will be provided with face shields or goggles to wear if they wish when performing personal care, showering, or behavior management of campers.

Staff will be given designated mask breaks every half hour during higher physical activities socially distanced from one another.  Individual mask breaks will be given as the staff deems necessary.

Staff will be required to wear a mask for the exception of showering, swimming, eating and sleeping.  Masks are to be worn in all common areas of the counselor dorm including the lounge.

Failure to wear a mask will result in disciplinary action or termination of employment.

The Woodlands will supply supplemental face shields and googles for staff.  If staff would need additional disposable masks, they can take them from the communal supply area located in the health office.

Staff can bring their own cloth masks or disposable masks and they can be laundered in the staff laundry area.

*The Woodlands Foundation will continue to monitor the CDC guidelines, Pennsylvania Department of Health mask guidance, and update this policy as needed.

  1. The check-in of campers will be done on a staggered basis and each camper pod will be given a set time to arrive at The Woodlands.
  2. The administrative assistant will email/call participants with their designated check in/check out time prior to camp.
  3. Check-in times will be as follows:
    1. Pod A: Cabins 1 & 4 2-3:30 PM
    2. Pod B: Cabins 2 & 5 3:30-4:45 PM
    3. Pod C: Cabins 3 & 6 4:45-6:00 PM
  4. The check in of a camper will not be completed outside of their check in time. If a family arrives outside of their designated check in time they will be asked to wait until their designated time. NO EXCEPTIONS.
  5. Each camper will be permitted to have 1 or 2 adult caregivers to help with check in.
  6. Additional individuals arriving with the camper must wait in the vehicle.
  7. Everyone checking the camper in will be required to wear a mask. NO EXCEPTIONS.

Procedure:

  1. All vehicles arriving to the Woodlands will park in the Wellness Center parking lot during their designated arrival time.
  2. All individuals must wait in their vehicle until a staff member approaches to do a health screening for the entire vehicle.
    1. The health screening will include the following:
      1. Temperature taken and recorded of everyone in the vehicle.
    2. The following questions:
      1. Have you experienced any of the following symptoms in the past 14 days:
        1. Fever at or above of 100.4
        2. Cough
        3. Shortness of breath
        4. Loss of taste or smell
        5. Body aches
        6. Fatigue
        7. Nausea
        8. Diarrhea
      2. Have you been in close physical contact in the last 14 days with:
        1. Anyone who has tested positive for COVID-19? OR
        2. Anyone who has any symptoms consistent with COVID-19?
  3. Are you isolating or quarantining because you may have been exposed to a person with COVID-19 or are worried that you may be sick with COVID-19?
    1. Are you or anyone in your household waiting on the results of a COVID-19 test?
    2. Have you traveled in the past 10 days?
      1. Travel is defined as any trip that is overnight and on public transportation OR any trip that is overnight AND with people who are not in your household.
      2. Travel is defined as any trip that is overnight and on public transportation OR any trip that is overnight AND with people who are not in your household.
  4.  If the family answers YES to any of these questions the nurse on duty will be notified and come to the vehicle to ask additional questions.
  5. Once the health screening is completed, they will be handed a “Health Screen Completed” card and proceed to the Activity Center.
  6. To remind families of this screening we will have a large sandwich board that asks “Stop, have you been health screened?” on the sidewalk, clearly visible, so families know they need to be health screened at their vehicle prior to entering the Activity Center.
  7. Families will enter the left door marked “enter” to the Activity Center, each person will sanitize their hands upon entry, give their “health screening” completed card to the staff checking them in prior to checking in with Healthcare.
  8. Families will stand on the 6 ft social distancing markers that will be placed on the inside of the Activity Center.
  9. The three tables in the Activity Center checking families in will have plexi glass front and a 6 ft distancing sign to check in with Healthcare.
  10. No more than 4 families will be permitted inside the Activity Center checking in at once and will be asked to stand on the 6 ft social distancing markers until they are called to the designated healthcare check in tables.
  11. Once checked in with healthcare, families will exit the opposite door, and enter the lodge from the back door (signage will be set up to designate the flow of one way in and one way out foot traffic).
  12. No more than 2 families will be permitted inside the cabins at one time.
  13. Families and or caregivers will then leave the lodge through the front door and must go directly to their vehicles.

Hand Hygiene and Respiratory Etiquette: Once all campers are checked into their cabins, cabin coordinators will go over the following both verbally and by having campers’ practice.  Signage with both pictures and words will be in each of the cabins and throughout campus on proper hand washing and respiratory etiquette.

Hand Hygiene:

Purpose:

To prevent the spread of germs during the COVID 19 pandemic, you should wash your hands with soap and water for at least 20 seconds or use a hand sanitizer with at least 60 % alcohol to clean hands BEFORE and AFTER:

  • Touching your eyes, nose, or mouth
  • Touching your mask
  • Entering and leaving each activity area, cabins, and dining areas
  • Touching an item or surface that may be touched by other people such as door handles, tables, using the restroom, and touch pads entering and exiting buildings.

Procedure:

  1. Wet your hands with clean, running water (warm or cold), turn off the tap, and apply soap.
  2. Lather your hands by rubbing them together with the soap.  Later the backs of your hands, between your fingers, and under your nails.
  3. Scrub your hands for at least 20 seconds.  Need a timer? Hum the “Happy Birthday” song from beginning to end twice.
  4. Rinse your hands well under clean, running water.
  5. Dry your hands using a paper towel or air dry them.

Hand Sanitizing Stations:

In addition to the sinks in the cabins, in all buildings on campus in restrooms, The Woodlands has placed around campus 18, no touch hand sanitizer stations that contain at least 60 % alcohol-based sanitizer for staff and campers to use if soap and water is not readily available.

How to Use Hand Sanitizer:

  • Apply the gel product to the palm of one hand.
  • Rub your hands together.
  • Rub the gel over all surfaces of your hands and fingers until your hands are dry. This should take 20 seconds.

Respiratory Etiquette:

Purpose:

These are prevention measures designed to limit the transmission of respiratory pathogens spread by droplet or airborne routes.

Procedure:

  1. The Woodlands will post signs in all cabins, entrances and use verbal and visual prompts showing respiratory/cough etiquette.
  2. Campers will be shown where tissues are in each cabin and cabin coordinators will carry tissues in their cabin backpacks.
  3. Sneeze, blow your nose, or cough into a disposable tissue, and discard immediately in a bin.
  4. Cover your mouth when coughing and sneezing, using the inside of your elbow turned away from other people.
  5. Wash your hands or use hand sanitizer every time you touch your mouth or nose.

Modified Bed Spacing and Physical Barriers while Sleeping

Purpose:

These are prevention measures designed to limit the transmission of respiratory pathogens spread by droplet or airborne routes.

Procedure:

  1. Due to only 6 campers in a cabin, The Woodlands will be spacing campers to sleep utilizing every other bed.
  2. All beds have a partition at either side of camper’s heads at the top of the beds that is a barrier to others while sleeping.
  3. The hospital bed at the end of the cabin will have a partition placed at the head of their bed for protection of respiratory droplets while sleeping.

Physical Barriers

The Woodlands has installed between each sink in the cabins a plexi glass partition that extends across the base of the countertop and has a height of 4 ft.

This partition protects campers from droplets that would occur during oral care.

Campers will be staggered when going into the restroom for social distancing purposes when completing oral care at the sinks and for showering.

 

  1. The checkout of campers will be done on a staggered basis and each camper pod will be given a set time to arrive at The Woodlands.
  2. The administrative assistant will email/call participants with their designated check in/check out time prior to camp.
  3. Checkout times will be as follows:
    1. Pod A: Cabins 1 & 4 11 AM-12 PM
    2. Pod B: Cabins 2 & 5 12 PM-1 PM
    3. Pod C: Cabins 3 & 6 1 PM-2 PM
  4. The checkout of a camper will not be completed outside of their checkout time. If a family arrives outside of their designated checkout time they will be asked to wait until their designated time. NO EXCEPTIONS.
  5. Each camper will be permitted to have 1 or 2 adult caregivers to help with checkout.
  6. Additional individuals arriving with the caregiver to pick up the camper must wait in the vehicle.
  7. Everyone checking the camper out will be required to wear a mask. NO EXCEPTIONS.

Procedure:

  1. All vehicles arriving to the Woodlands will park in the Wellness Center parking lot during their designated arrival time.
  2. All individuals must wait in their vehicle until a staff member approaches to do a health screening for the entire vehicle.
    1. The health screening will include the following:
      1. Temperature taken and recorded of everyone in the vehicle.
  3. The following questions:
    1. Have you experienced any of the following symptoms in the past 14 days:
      1. Fever at or above of 100.4
      2. Cough
      3. Shortness of breath
      4. Loss of taste or smell
      5. Body aches
      6. Fatigue
      7. Nausea
      8. Diarrhea
    2. Have you been in close physical contact in the last 14 days with:
      1. Anyone who has tested positive for COVID-19? OR
      2. Anyone who has any symptoms consistent with COVID-19?
  4. Are you isolating or quarantining because you may have been exposed to a person with COVID-19 or are worried that you may be sick with COVID-19?
    1. Are you or anyone in your household waiting on the results of a COVID-19 test?
    2. Have you traveled in the past 10 days?
      1. Travel is defined as any trip that is overnight and on public transportation OR any trip that is overnight AND with people who are not in your household.
      2. Travel is defined as any trip that is overnight and on public transportation OR any trip that is overnight AND with people who are not in your household.
  5. If the families answer YES to any of these questions the camper and their belongings will be brought directly to the vehicle to be checked out.
  6. Once the health screening is completed, they will be handed a “Health Screen Completed” card and proceed to the ENTRANCE of the Lodge.
  7. At the entrance of the lodge, each person will sanitize their hands, give their “health screening” completed card to the healthcare associate to begin the checkout process.
  8. Once checked out with Healthcare families can proceed to their cabins to gather their campers’ belongings.
  9. No more than 2 families will be permitted in each cabin at one time.
  10. Families and or caregivers will then leave the lodge through the back vestibule door.

Every morning the counselor will complete a health screening on their campers.

This screening will be recorded on the Personal Care form.

Procedure:

  1. Counselors will take and record each of their campers’ temperatures before breakfast on the personal care form.
  2. Counselors will ask (if camper is verbal and able to answer) or look for signs of (if nonverbal) of the following symptoms:
    • Fever at or above100.4
    • Cough
    • Shortness of breath
    • Loss of taste of or smell
    • Fatigue
    • Body Aches
    • Nausea
    • Diarrhea
  3. If a camper exhibits any of these symptoms during the morning health screening OR at any point in the day, they will be taken to the quarantine/isolation area located adjacent to the health office by the healthcare associate and the family MUST pick up the camper within ONE hour of being notified of illness. NO EXCEPTIONS.
  4. The healthcare associate will use the following PPE: two masks and a face shield when staying with the camper in the quarantine area and the healthcare associate will also be fully vaccinated.
  5. Families will park in the Wellness Center parking lot and call the Leadership phone at (724) 816-7587 and let the Camp Staff know you are in the parking lot and type of vehicle. Once called, the Camp Coordinator and a Healthcare Associate will bring the camper, their belongings to the vehicle and the camper will be checked out from the Wellness Center Parking Lot.
  6. The quarantine/isolation area will then be cleaned by facilities.
  7. The area where the camper was sleeping, and all high touch common areas in the cabin including the bathroom, will have additional cleaning done by facilities.
  8. The family will then take the camper for a COVID test.
  9. Once the results of the COVID test comes back, families will call the Program Manager at (724) 261-8358, giving the results of the test.
  10. Participants, caregivers, and staff will be notified per Communication of camper and staff illness section.
  11. If a camper in the affected pod is UNVACCINATED, their families or caregiver will be called, and they must come to pick them up per the exposure guidelines within one hour. A refund will not be given.

Day Campers will be permitted at The Woodlands Monday-Thursday if prior arrangements were done with the Administrative Assistant to Program Services.  Once a camp begins, a camper will not be permitted to change from day to overnight camper.

Day camper times with be as follows:

Check in: 10:00 AM

Day Camper Procedures:

  1. All day campers arriving to the Woodlands will park in the Wellness Center parking lot during day camper check in time. Day campers will NOT be checked in prior to 10 AM.
  2. Caregivers are asked to call the Leadership phone at (724) 816-7587 and a staff member and healthcare will meet you at your vehicle.
  3. All individuals must wait in their vehicle until a staff member approaches to do a health screening for the entire vehicle.
    1. The health screening will include the following:
      1. Temperature taken and recorded of everyone in the vehicle.
    2. The following questions:
      1. Have you experienced any of the following symptoms in the past 14 days:
        1. Fever at or above of 100.4
        2. Cough
        3. Shortness of breath
        4. Loss of taste or smell
        5. Body aches
        6. Fatigue
        7. Nausea
        8. Diarrhea
      2. Have you been in close physical contact in the last 14 days with:
        1. Anyone who has tested positive for COVID-19? OR
        2. Anyone who has any symptoms consistent with COVID-19?
  4. Are you isolating or quarantining because you may have been exposed to a person with COVID-19 or are worried that you may be sick with COVID-19?
    1. Are you or anyone in your household waiting on the results of a COVID-19 test?
    2. Have you traveled in the past 10 days?
      1. Travel is defined as any trip that is overnight and on public transportation OR any trip that is overnight AND with people who are not in your household.
      2. Travel is defined as any trip that is overnight and on public transportation OR any trip that is overnight AND with people who are not in your household.
  5. If the family answers YES to any of these questions the nurse on duty will be notified and come to the vehicle to ask additional questions.
  6. Once health screenings and check in are complete campers will be taken to their respective pods based on geographical location.

Day Camper Check out:

 All day campers must make prior arrangements with the Administrative Assistant to Program Services to coordinate a check out time.

  1.  Families will park in the Wellness Center Lot and call the Leadership phone at (724) 816-7587 upon arrival. Please let them know what kind of vehicle you have and camper you are picking up.
  2. We ask that families wait in their vehicle until the camper is brought to you.
  3. The camper will be accompanied by the Healthcare Associate/staff to check out medications at the vehicle.

Purpose: To complete daily staff health screenings to reduce the spread of COVID in our camp setting. If staff are ill, they will not be permitted to report to work.

Procedure:

  1. Each morning counselors will complete a health screening prior to reporting to their campers.
  2. This screening will be recorded in a binder located in both male and female dorms.
  3. Counselors will have a “go-bag” prepared in the event of illness occurring.
  4. Counselors will take and record their temperatures before reporting to their campers.
  5. Counselors who report any of the following symptoms will not be permitted to work:
    • Fever at or above100.4
    • Cough
    • Shortness of breath
    • Loss of taste of or smell
    • Fatigue
    • Body Aches
    • Nausea
    • Diarrhea
  6. If a counselor has any of these symptoms during the morning health screening OR at any point in the day, they will be asked to immediately go to MedExpress in Wexford to have a COVID test completed.
  7. If illness occurs in the middle of the night, they will go to the designated quarantine area which area adjacent to the healthcare office and go for COVID testing once MedExpress opens.
  8. Once the test is complete counselors will return to campus and stay in the designated quarantine area and will be monitored by staff until the PCR test returns.
  9. If a test is negative and they feel well enough they may resume work.  The Lead Nurse will determine this on a case-by-case basis.
  10. If positive, counselors can go home if they wish, and resume back to work after10 days and 24 hours without a fever
  11. Staff will receive time off and be paid for having to quarantine due to exposure if unvaccinated or for a COVID diagnosis. Staff will receive their hired position stipend for up to 2 weeks. This will equal 12 days of the stipend.
  12. All families will be notified via phone call the Pod that is directly affected for a positive test result and the entire camp will receive an email of positive diagnosis.
  13. The common areas of the counselor dorm such as the lounge and bathrooms will then be deep cleaned by facilities.
  14. The backup plan for ill counselors to maintain a 1:2 ratio is as follows: Activity Instructors will be pulled for direct care campers for an ill counselor in the following order: Mind, Body, Spirit, Sports, Music and Art. The Activity Coordinator will be responsible for set up and facilitation of activities.
    1. If a male is staffed in any of these positions, they will be pulled first if the counselor that becomes ill is working directly with a male camper regardless of the position order.
  15. Campers and other staff at camp will be monitored closely for any signs of illness. 

Staff Training

 

Purpose: To educate staff on The Woodlands COVID Policies and Procedures to reduce the spread of COVID 19 and mitigation efforts of reducing the spread of COVID 19.

Procedure:

  1. Staff will be trained on all The Woodlands COVID Policies and Procedures in this document at the start of Camp Academy.
  2. They will receive a hard copy of The Woodlands COVID Polices and Procedures in their Camp Academy binder.
  3. Due to the fluid nature and continuously updated guidelines if any changes are made to The Woodlands COVID Policies and Procedures staff will be retrained on the revisions both verbally and given a handout with the changes made to keep in their training binders.

Dining

All campers at The Woodlands will be eating in their respective pods by each cabin.

Dining Locations are as follows:

Dining Hall

Outside area on side of Dining Hall

Under tent in front of Dining Hall

Procedure

  1. Upon entering and exiting each of the dining areas campers and staff will sanitize their hands.
  2. Campers and Staff will have pre-plated food brought to them by the Kitchen Staff.
  3. Tables will seat 3 people per table. Two campers and one staff leaving 6 ft of space in between them.
  4. The Dining Hall staff will sanitize and clean all materials used during dining including tables and chairs.
  5. In the event of severe inclement weather, both pods dining outdoors will be moved to the Activity Center eating on opposite ends from one another with both automatic doors open.

Activities/Shared Equipment/Objects

 All campers at The Woodlands will be doing activities in their respective pods by each cabin.

Procedure

  1.  Each activity area that has shared equipment will have a cleaning caddy for staff to use to clean and sanitize shared equipment and a red bin to designate dirty items.
    1. The caddy will include:
      1. Neutral disinfectant
      2. Clorox wipes
      3. Paper towels
      4. Lysol Spray
      5. Extra Masks
      6. Gloves
  2. The areas that the cleaning caddy’s will be located are as follows:
    1. Each of the 6 cabins
    2. Activity Center
    3. Art Room
    4.  Jewel
    5. Counselor Dorm
    6. Dining Hall
  3. Upon entering and exiting each activity area campers and staff will sanitize their hands.
  4. Campers during every activity will be distanced 6 ft. apart and staff will use visual markers for spacing such as tables, chairs, and floor markers. If those items are not available at times such as swimming, staff will supervise all campers and use prompts for adequate social distancing and to give positive reminders.
  5. Campers will have their own equipment to use, and any shared equipment will be sanitized before another camper should use it.
  6. Items that cannot be shared such as playdoh, putty, clay, and any other porous item will be a onetime use or will go home with the camper.
  7. Once an item is deemed “dirty” it will be placed in a red bin and no other camper will be permitted to use and item, until it is sanitized by an Activity Instructor.

Zipline and Archery

The Woodlands will not be operating the camp only zipline or the archery range at this time.

This is due to not being able to properly 6ft. socially distance campers and staff during these activities.

The Woodlands will reassess on a regular basis to determine when these camps only activities can reopen.

Swimming/Shared Facilities

The Woodlands Pool is managed by British Swim School and is located inside the Woodlands Wellness Center. This is the only shared facility that the Woodlands campers would utilize.

The Program Manager and British Swim School Pool Manager are in constant contact to discuss and review British Swim School and Woodlands COVID Policies and Procedures and other operational procedures.

During swim times for Woodland’s campers, the pool will be closed to all members of the public and only Woodlands pods and staff designated with the pod will be using the facilities.

Each pod, made up of 12 campers and 6 staff, will swim during designated swim times Tuesday-Thursday throughout camp.

Masks will be worn in all common areas, locker rooms, and will be worn when on and coming off the pool deck.

Staff will ensure 6 ft. social distancing within the pool using verbal cues and prompts to the campers.

Cleaning: Please refer to Facilities/Cleaning section on leased spaces (Wellness Center).

All additional Woodlands pool usage rules will still apply.

Personal Items in Shared Spaces and Showers

Woodland’s campers are given a personal drawer and cabinet space for all personal items including items used in the restrooms and all clothing.

No items will be left on the countertops or in the showers.  Items will be either placed in the camper’s personal drawer or taken back to the camper’s cabinet space.

Any shared shower equipment such as shower chairs, shower wheelchairs, and high touch shower areas will be disinfected by the staff after each participant use.

Communication

All camper and family communication will be sent by the Administrative Assistant to Program Services.

Prior to Camp Communication to Families

Prior to camp families will receive the following information:

  • Woodlands COVID Policies and Procedures by email. If requested, they will be mailed out.

A week prior to camp families will receive the following information:

  • Respective pod with check in and check out time.
  • Check in and Check out procedures (please refer to Check in and Check out Procedures section)
  • COVID symptoms to monitor for (please refer to symptoms and when to cancel week of camp page 2)
  • Due to all campers being considered “high risk” the community transmission level for Allegheny County will be included if the county is in the moderate level.
  • Link to COVID Policies and Procedures on Woodlands website
  • Link to CDC website on Public Health Guidance-Community Exposure

https://www.cdc.gov/coronavirus/2019-ncov/php/public-health-recommendations.html

Camper Illness

Procedure

  1. Families in the affected POD will receive a phone call if a camper becomes ill and goes home.
  2. Unvaccinated campers in the affected pod will have to be picked up and go home as well, due to quarantine guidelines.
  3. Staff will be notified that a camper has gone home ill.
  4. Families will notify the Program Manager by calling (724) 261-8358 the results of a positive or negative COVID test.
  5. If the test is negative, no further communication will go out.
  6. If the test is POSITIVE, families within the same POD will receive a phone call that a camper has a confirmed case of COVID.
  7. An email will then be sent out of a positive case to all families and relevant staff.

Staff Illness

Procedure

  1. Families in the affected POD will receive a phone call if a staff member becomes ill.
  2. Any unvaccinated campers in the affected pod will have to be picked up and go home, due to quarantine guidelines. NO REFUNDS WILL BE ISSUED.
  3. If the test comes back negative, there will be no further communication.
  4. If the test is POSTIVE, families in the POD will receive a phone call that a staff working within the POD has a confirmed case of COVID.
  5. An email will be sent to all families confirming a POSITIVE case of COVID occurred within camp.

*The Executive Director will notify ODP via the online portal of positive COVID case and the Allegheny County Health Department at 412-578-8005.

After Camp Illness

All camper and family communication will be sent by the Administrative Assistant to Program Services.

Camper

  • The Woodlands asks that families notify them by phone within 24 hours if a camper would have a positive COVID test within 5-7 days of attending camp.
  • Once notified of a positive test, The Woodlands will call the direct contacts within the POD and email all families who participated in that camp that we were alerted to a positive COVID case.

Staff

  • If a staff member becomes has a positive COVID test the Woodlands will notify families who have attended camp in the past 7 days.
  • Once notified of a positive test, The Woodlands will call the direct contacts within the POD and email all families who participated in that camp that we were alerted to a positive COVID case.
  • All families who participated in that camp will be emailed that we were alerted to a positive COVID case after the camp occurred.

The Woodlands will be permitting small groups on campus that will provide education demonstrations to our campers.

We ask that any person in the outside group have ANY of the following symptoms within 10 days of your scheduled time on campus, please let the Program Manger know and your demonstration will be cancelled and rescheduled if possible.

  • Fever at or above100.4
  • Cough
  • Shortness of breath
  • Loss of taste of or smell
  • Fatigue
  • Body Aches
  • Nausea
  • Diarrhea

Procedure:

  1. All members of the group scheduled at the Woodlands will park in the Wellness Center Parking Lot 30 minutes prior to their scheduled activity.
  2. Groups are asked to call the Activity Coordinator phone at (724) 816-7590 and a staff member will meet you at your vehicle.
  3. All individuals must wait in their vehicle until a staff member approaches to do a health screening for the vehicle.
    1. The health screening will include the following:
      1. Temperature taken and recorded of everyone in the vehicle.
    2.  The following questions:
      1. Have you experienced any of the following symptoms in the past 14 days:
        1. Fever at or above of 100.4
        2. Cough
        3. Shortness of breath
        4. Loss of taste or smell
        5. Body aches
        6. Fatigue
        7. Nausea
        8. Diarrhea
      2. Have you been in close physical contact in the last 14 days with:
        1. Anyone who has tested positive for COVID-19? OR
        2. Anyone who has any symptoms consistent with COVID-19?
  4. Are you isolating or quarantining because you may have been exposed to a person with COVID-19 or are worried that you may be sick with COVID-19?
    1. Are you or anyone in your household waiting on the results of a COVID-19 test?
    2. Have you traveled in the past 10 days?
      1. Travel is defined as any trip that is overnight and on public transportation OR any trip that is overnight AND with people who are not in your household.
      2. Travel is defined as any trip that is overnight and on public transportation OR any trip that is overnight AND with people who are not in your household.
  5.  Once the health screening is completed, you will report to your designated area for your activity.
  6. If you should become receive a positive COVID test within 14 days of your time at the Woodlands, we ask that you all the Program Manager at (724) 261-8358 within 24 hours to report a positive test.
  7. Families from the affected camp will be notified via email of positive COVID test reported by an outside group member.

Volunteers

The Woodlands Foundation will not be accepting any single or group program volunteers at this time.  We will reevaluate on a regular basis with our Medical Director and Safety and Quality Assurance committee.

In response to COVID-19, the Woodlands Facilities team will provide the following cleaning and disinfectant actions in addition to the normal daily cleaning activities.

Building Designations

Business Day included buildings (operative):

  • Farmhouse
  • Facilities office
  • Nurses Office
  • Retreat Office
  • Jewel
  • Activity Center
  • Art Building

Business Day included buildings (leased):

  • Wellness Center
  • DART building

Business Day Excluded buildings (residence/dining):

  • Kitchen/Dining Hall (Dining)
  • Lodge (residence)
  • Dorm (residence)

 Process narrative:

In addition to the normal cleaning processes, each designated building will receive the following:

Operative Spaces

  • These processes will be applied and completed before start of business (SOB) each working day.  This ensures that a completed disinfected and cleaned building space is available for use.
  • Application of CDC designated disinfectant to all “high touch” areas as indicated:
    • Light switches
    • Push panels (door openers)
    • Door handles
    • Sink handles
    • Toilet handles
    • Hand rails
    • Soap dispensers
    • Towel dispensers
  • If additional cleaning or disinfecting is required throughout the business day, it is the responsibility of the users of the building to perform those actions.
    • Disinfection and cleaning supplies are stocked in each building.
  • In the case of a certified COVID-19 infection in any area, it will be immediately evacuated and quarantined.
    • Facilities will perform a complete cleaning and disinfection application to that space.
    • Quarantined space will be returned to service 24 hours after the aforementioned cleaning and disinfecting.

Residence/Dining spaces:

  • Lodge (while camp is active)
  • Dorm
  • Dining Hall/Kitchen

Due to privacy and security concerns, the Facilities team will not provide cleaning or disinfection actions for actively occupied residence or dining spaces.

  • The Woodlands Program team will provide cleaning and disinfection services to residence spaces during the time they are actively occupied.
    • The Woodlands Facilities team will provide and stock all cleaning and disinfection supplies to the Programs Team.
  • Each cabin in the lodge will be stocked on a weekly basis with cleaning and disinfection supplies.
    • A Facilities supply depot will also be stocked in the Nurses office for Programs team use if additional supplies are needed.
  • The Dorm supply room will be stocked on a weekly basis with cleaning and disinfection supplies.
    • Additional supplies should be requested through a Facilities request or by directly contacting a Facilities team member.
  • For each day that the Dining hall is actively in use, it is the responsibility of the Food Services team to clean and disinfect that space as per CDC and Health department requirements.
  • In the case of a certified COVID-19 infection in any area, it will be immediately evacuated and quarantined.
    • Facilities will perform a complete cleaning and disinfection application to that space.
    • Quarantined space will be returned to service 24 hours after the aforementioned cleaning and disinfecting.

Leased spaces:

  • DART
  • Wellness Center

As part of each lease, the Woodlands Facilities team will provide a cleaned and disinfected building for the SOB (Start of Business) each business day M-F, excluding weekends.  Any additional COVID-19 cleaning and disinfecting actions above and beyond the SOB service can be addressed in one of two ways:

  • The lessee will be fully responsible for executing their processes and procedures related to COVID-19 health department and CDC requirements.  The Woodlands makes no warranty for lessee procedures other than the standard SOB building cleaning and disinfecting.
  • Additional cleaning and disinfecting efforts can be provided by the Woodlands as per an addendum to the active lease but must be negotiated and mutually agreed to at an additional fee above and beyond the current lease costs.
  • The provided SOB building cleaning will be augmented for COVID-19 as listed:
    •  The additional disinfecting step will include the application of a CDC approved COVID-19 disinfectant being applied to all “high touch” areas of the leased space:
    • Light switches
    • Push panels (door openers)
    • Door handles
    • Sink handles
    • Toilet handles
    • Hand rails
    • Soap dispensers
    • Towel dispensers
  • All furniture and equipment wholly owned or managed by the lessee is not covered by the additional disinfectant process.

Ventilation

The Woodlands has upgraded ventilation in indoor spaces to iWave Air.

iWave Air has been upgraded in the following locations:

  • Dining Hall/Kitchen
  • Lodge
  • Counselor Dorm
  • Retreat Office
  • Activity Center
  • Healthcare Office/Quarantine Isolation Area

For more information on iWave Air, please use the following website:

https://www.iwaveair.com/

Water Systems

The Woodlands has 3 water fountains located on campus.

Locations:

  • Lodge
  • Activity Center
  • Jewel

All water to the water fountains will be shut off and a black garbage bag will be placed over each fountain.

In accordance with ODP and the American Camp Association The Woodlands will close in the event that we do not have enough staff to maintain a safe 1:2 ratio.

There could be a possibility that if we cannot maintain this ratio, or that we have a substantial community spread families and other agencies will be notified of the participants cancellation.  (please see thresholds for community spread chart).

During the moderate threshold of community spread families will be notified of the moderate threshold via email notification (please refer to prior to camp Communication)

During Moderate Threshold, the Woodlands will not increase capacity and maintain 75 % capacity.

If the community threshold is substantial meaning, greater than 10% of cases in the county the Woodlands will close for 14 days.