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Staff Positions

JOB SUMMARY: The purpose of this role is to plan and produce two weeks of the Notes from the Heart (NFTH) Music Camp and two concerts at the conclusion of each week. The NFTH Music Camp Coordinator is an integral part of participant management and communication to ensure our participants have the best experience and will take on internal projects that will help the program grow.

Essential Duties and Responsibilities:

  • Coordinate two weeks of summer musical programming for teens and adults, working closely with the Camps and Retreats Program Manager and the Director of Programs
  • Manage camp logistics, including the creation and execution of weekly schedules for faculty and staff; daily faculty meetings; afternoon rehearsal schedules
  • Oversee both end-of-week concert preparation, including booking sound, lights, production assistance, videography, and other logistical needs. First concert will be at the Woodlands and the second will be downtown Pittsburgh
  • Work closely with the Program Marketing Coordinator to create program for each week’s concert
  • Secure guest faculty for each music camp and communicate with them prior to and during programming
  • Obtain musical equipment and supplies needed for camp programming, attending particularly to Guest Faculty needs
  • Assist in the training and preparation of Summer Camp staff related to Notes from the Heart during Camp Academy
  • Assist in the identification and solicitation of new camp participants (Individuals 8-21years with disability and/or chronic illness)
  • Maintain a working relationship with vendors, venues, exhibitors and stakeholders during event planning
  • Understand the complex needs of different events, and diverse customers
  • Coordinate event entertainment, including music, performers, and guest speakers
  • Attentive to the value of staying under budget while planning event specifications
  • Manage and oversee events from start to completion, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors, and managing tear-down
  • Work alongside world renowned faculty:
    • Andrew Clark is a faculty member in the Department of Music at Harvard University, where he serves as Director of Choral Activities and teaches courses on Music and Disability Studies, as well as conducting and choral literature.
    • Edward Cumming is the Director of Orchestral Activities at The Hartt School. Before this appointment, he was the Music Director of the Hartford Symphony and Resident Conductor of the Pittsburgh Symphony. This summer marks his 19th year at the Woodlands, forever life changing for him, surrounded by its love and humanity.
    • Lilly Abreu teaches Voice at Carnegie Mellon University and Brazilian Portuguese Language and Culture at University of Pittsburgh. She is on the roster of the Pittsburgh Opera in addition to being an accomplished popular music artist.
    • Allison Fromm is founding director of Joyful Noise, a New Jersey and Delaware chorus of adults with physical and neurological challenges.
    • Kory Antonacci, M.S.Ed., LPC, MT-BC, is a board-certified music therapist and licensed professional counselor. She currently serves as the Creative & Expressive Arts Therapy program coordinator at the Children’s Hospital of Pittsburgh of UPMC. Kory also leads the music ensemble at The Woodlands.

Qualification Requirements:

  • Strong communication skills, and the ability to present event ideas and plans to team members and vendors
  • Ability to effectively prioritize and execute tasks conforming to shifting priorities, demands and timelines
  • Strong analytical and problem-solving skills
  • Ability to coordinate several projects simultaneously
  • Ability to work directly with participants in a responsible, appropriate and service-oriented way
  • Strong written and oral communication skills
  • Strong interpersonal skills and a high degree of responsibility, initiative, and professionals
  • Ability to adapt to crisis situations, changing procedures, methods or processes coordination, sponsorship fulfillment, and project management
  • Able to work both independently and in a team-oriented, collaborative environment
  • Flexibility in scheduling
  • Valid PA driver’s license
  • Act 33/34/73/31 clearances upon hire
  • Ability to successfully complete a drug screening

Physical Demands and Work Environment:

NOTE: Nothing in this description restricts The Woodlands management’s right to assign or reassign duties and responsibilities at any time; this description reflects The Woodlands management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; this description is subject to change at any time.

Supervisor: Director of Programs & Marketing

Questions? Contact:

Clarissa Amond
Staffing & Volunteer Coordinator
724-935-5470
camond@woodlandsfoundation.org

JOB SUMMARY: The purpose of this role is to provide support to designated programs and the Program Coordinators and Instructors that manage these programs. The Programs Assistant is ultimately responsible for assisting in the safe implementation of Woodlands Programs and its activities, scheduling, and data collection with the goal of enrichment in the lives of those which the foundation serves. The Programs Assistant works with assigned Coordinators and Instructors to bring out the best in all program participants and staff while maximizing the use of the Woodlands Program Facilities.

Essential Duties and Responsibilities:

  • Assists in implementing age and ability specific programs that are designed to achieve desired results of WFI Participants.  Assists in aiding needed to meet participant goals.
  • Assists in implementing program schedules.
  • Contributes toward and takes ownership of ensuring positive experiences and relationships with college/university students volunteering or conducting hands-on learning experiences here at Woodlands.
  • Encourages and supports the socialization needs and skill development of each participant.
  • Ensures the ongoing safety and wellbeing of all participants and adherence to all policies and procedures.
  • Adapts program activities, assignments, ad/ or materials under the direction of the Coordinator or Instructor.
  • Maintains instructional materials and files/ records as needed.
  • Participates in the implementation of behavior plans for the purpose of ensuring effective and safe participation.
  • Performs clerical tasks for the purpose of helping the Coordinator or Instructor prepare the instructional materials.
  • Provides instructions under the supervision of the Coordinator to the participant.
  • Maintains positive and professional relationships with program participants, family members, volunteers and visitors.
  • Promotes the services of the foundation to individuals, family members, and community agencies, and identifies potential participants, user groups, and program opportunities.
  • Works with other foundation staff to continually review and improve the program to ensure appropriateness and value.
  • Supports and carries out the philosophy, goals, objectives, and mission of the organization.
  • Ensures safety of all staff, adherence to all policies and procedures, and compliance with guidelines by regulatory agencies.
  • Assists with all aspects of program delivery, including the personal care of the participants as needed.
  • Manages foundation resources effectively and efficiently.
  • Advocates for persons with disabilities.

Qualification Requirements:

  • Experience developing programs and activities for individuals with physical/intellectual/cognitive disability.
  • Able to work independently
  • Ability to bend/lift/assist with physical care
  • Flexibility in scheduling
  • Valid PA driver’s license
  • Act 33/34/73/31 clearances upon hire
  • Ability to successfully complete a drug screening

Preferred Qualifications:

  • Bachelor’s degree in Special Education, therapies (TR, OT, PT, SLP) or other related program
  • Management/supervisory experience

Physical Demands and Work Environment:

NOTE: Nothing in this description restricts The Woodlands management’s right to assign or reassign duties and responsibilities at any time; this description reflects The Woodlands management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; this description is subject to change at any time.

Supervisor: Director of Programs & Marketing

Questions? Contact:

Clarissa Amond
Staffing & Volunteer Coordinator
724-935-5470
camond@woodlandsfoundation.org

JOB SUMMARY: The Associate Cook/Shift Supervisor is responsible for supporting the Food Service Coordinator (FSC) in providing quality, nutritious food service for all programs at the Woodlands.  The Associate Cook/ Shift Supervisor must have ServSafe Certification and is responsible for all food safety and sanitation of the Dining Hall/Kitchen in the absence of the FSC.  This is a hands-on position and the Associate Cook/Shift Supervisor must have extensive experience in food preparation and service.

Essential Duties and Food Service Responsibilities:

  • Responsible for the food preparation and service of all meals on shifts scheduled.
  • Assists Food Service Coordinator to ensure all special dietary needs and procedures are met.
  • Prepare meals and snacks as assigned by the FSC, ensuring quality in: safety, nutrition, appearance, taste, temperature, promptness, correct items and portions
  • Adapt to changes in menu, mealtime, and hours worked according to alterations in daily schedule made by Program Staff and/or FSC.
  • Delegate to Kitchen Support Staff in areas such as assisting with food preparation, set up, and clean up.
  • Assist FSC in creating food supply orders.
  • Assist FSC in maintaining acceptance and storage of deliveries.
  • Thoroughly clean and maintain all equipment and facilities utilized.
  • Follow standards set by all Public Health Department for cleaning, storing and preparation of foods.
  • Clean and store all table service and condiments after completion of meal.
  • Will report to work on time as scheduled, in proper clean work attire.
  • Attend all scheduled meetings.
  • Performs other duties assigned.

Qualification/Competency Requirements:

  • Two to four years’ experience in commercial or institutional food preparation or certification from an accredited program.
  • Servsafe Certification required within 3 months of hire.
  • Strong interpersonal skills, including tact, patience, and courtesy especially in working with youth both as staff and participants.
  • Experience in supervision of teenage high school students in entry-level, first job position. Must be able to motivate in a positive manner with all levels of staff and varying ability levels.
  • “Safety Always” attitude which is practiced with integrity and a high degree of accountability for end results.
  • Ability to perform basic math skills including counting and documenting inventory items, properly calculating and measuring chemicals.
  • Computer literate with demonstrated skills with the following software applications: Word, Excel, Outlook and Internet.
  • Ability to effectively communicate with all levels of people including but not limited to the management staff to ensure successful outcomes of planned initiatives.
  • PA Keep Kids Safe Clearances (Act 33/34 and Act 73, FBI Clearance)-required to be less than a year old from hire date.
  • Complete PA Act 31 Recognizing and Reporting Abuse: Mandated and Permissive Reporting-online training.
  • First Aid/AED/CPR Certified

Behavioral Expectations:

  • Customer Service-demonstrate the ability to respond with a high degree of urgency to the needs & requests of others, internally and externally.
  • Understand the impact of their work on others.
  • Understand safety policies and actively promote safe practices in the workplace.
  • Maintain constructive relationships and demonstrate respect for everyone contacted.
  • Deal constructively with conflict and focus on the situation, issue or behavior and not on the person by diffusing the situation before conflict arise, resolving conflicts directly and actively promoting and gaining cooperation of others.
  • Accurately provide and receive information in oral and written communications. Consistently provide ideas, opinions, or information in an articulate, professional way.  Actively listen to others and demonstrate understanding of other points of view.
  • Willingness and ability to adjust to changing conditions and priorities.
  • Take the initiative to identify and act on problems and lead by example. Consistently make decisions that resolve problems.
  • Advocates for persons with disabilities.
  • Supports and carries out the philosophies, goals, objectives, and mission of the organization.

Physical Demands and Work Environment:

  • Considerable walking, standing, exposed to extreme temperatures as this role must go from interior to exterior of the building during all seasons and weather conditions.
  • Exposure to heat, cold, dust, pollen, and fumes.
  • Must be able to regularly lift, or move a minimum of 10 pounds, frequently lift and/or move 25 pounds and occasionally lift and/or move 50 pounds.
  • Must be able to regularly sit, stand, climb, balance, stoop, walk, kneel, crouch, crawl, use hands to manipulate tools and equipment and repetitively reach with hands and arms.
  • Requires moving around the campus including climbing stairs and walking up to six blocks.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

NOTE: Nothing in this description restricts The Woodlands management’s right to assign or reassign duties and responsibilities at any time; this description reflects The Woodlands management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; this description is subject to change at any time.

Supervisor: Food Service Coordinator and Director of Programs and Marketing

Questions? Contact:

Clarissa Amond
Staffing & Volunteer Coordinator
724-935-5470
camond@woodlandsfoundation.org

JOB SUMMARY: The Kitchen Support Staff/Dishwasher is responsible for maintaining a clean work environment.  This involves washing and sanitizing dishes, food preparation equipment, utensils, and the kitchen in a safe and timely manner for all aspects of the Woodlands Foundation.  The Kitchen Support Staff/Dishwasher will be responsible for the tasks delegated to him or her by the Food Service Coordinator and the Associate Cook.

Essential Duties and Food Service Responsibilities:

  • Will report to work on time as scheduled, in clean proper work attire.
  • Adapt to changes in mealtime and hours worked according to alterations in daily schedule made by Program Staff and/or Food Service Coordinator
  • Perform delegated tasks such as assisting with food preparation, set up, and clean up.
  • Thoroughly clean and maintain all equipment and facilities utilized.
  • Follow standards set by the Public Health Department for cleaning, storing, and preparation of foods.
  • Maintain cleanliness of the dining room, food service areas, and keeping the beverage counter clean and well supplied.
  • Attend all scheduled meetings.
  • Performs other duties as assigned.

Qualification/Competency Requirements:

  • Strong interpersonal skills, including tact, patience and courtesy.
  • “Safety Always” attitude which is practiced with integrity and a high degree of accountability for end results.
  • Ability to read and understand written instructions.
  • Availability during the summer
  • Ability to meet Physical Demands
  • Flexibility in Scheduling
  • PA Keep Kids Safe Clearances (Act 33/34 and Act 73, FBI Clearance)-required to be less than a year old from hire date.
  • Complete PA Act 31 Recognizing and Reporting Abuse: Mandated and Permissive Reporting-online training.
  • Drug testing required.

Behavioral Expectations:

  • Customer Service-demonstrate the ability to respond with a high degree of urgency to the needs & requests of others, internally and externally.
  • Understand the impact of their work on others.
  • Understand safety policies and actively promote safe practices in the workplace.
  • Maintain constructive relationships and demonstrate respect for everyone contacted.
  • Deal constructively with conflict and focus on the situation, issue or behavior and not on the person by diffusing the situation before conflict arise, resolving conflicts directly and actively promoting and gaining cooperation of others.
  • Accurately provide and receive information in oral and written communications. Consistently provide ideas, opinions, or information in an articulate, professional way.  Actively listen to others and demonstrate understanding of other points of view.
  • Willingness and ability to adjust to changing conditions and priorities.
  • Take the initiative to identify and act on problems and lead by example. Consistently make decisions that resolve problems.
  • Advocates for persons with disabilities.
  • Supports and carries out the philosophies, goals, objectives, and mission of the organization.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • Considerable walking, standing, exposed to extreme temperatures as this role must go from interior to exterior of the building during all seasons and weather conditions.
  • Exposure to heat, cold, dust, pollen, and fumes.
  • Must be able to regularly lift, or move a minimum of 10 pounds, frequently lift and/or move 25 pounds.
  • Must be able to regularly sit, stand, climb, balance, stoop, walk, kneel, crouch, crawl, use hands to manipulate tools and equipment and repetitively reach with hands and arms.
  • Requires moving around the campus including climbing stairs and walking up to six blocks.

NOTE: Nothing in this description restricts The Woodlands management’s right to assign or reassign duties and responsibilities at any time; this description reflects The Woodlands management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; this description is subject to change at any time.

Supervisor:Food Service Coordinator, Associate Cook/Shift Supervisor and Director of Programs and Marketing

Questions? Contact:

Clarissa Amond
Staffing & Volunteer Coordinator
724-935-5470
camond@woodlandsfoundation.org

JOB SUMMARY: The lifeguard is responsible for supervising all the swimming events that take place in the pool.  Assist the Wellness and Fitness Manager in the maintenance of the aquatic facility and equipment; serves as a resource person for evening programs and special events.  Perform other duties as assigned.

Program Responsibilities:

  • Provide pool supervision and perform lifeguard duties in accordance with established national procedures.
  • Ensure the safety of others: inform participants and staff of safety precautions and waterfront regulations and enforce these regulations.

Record Keeping and Documentation:

  • Assist the Wellness and Fitness Manager in keeping ongoing records of the pool conditions.
  • Assist in the organization and maintenance of records according to the public bathing codes.

Staff Responsibilities:

  • Uphold program policies and regulations and follow program procedures
  • Attend all scheduled staff meetings
  • Provide ongoing instruction for staff as it relates to your program.
  • Participate and assist in all activities and programs when not required to fulfill other job responsibilities.
  • ALWAYS keep in mind the safety of the participants and staff when planning a program or activity. AT NO TIME should the safety of others be jeopardized for the sake of an activity.

Program Area and Equipment:

  • Take inventory and maintain all equipment and supplies pertaining to the program. Inventory prior to opening and after every session.
  • Clean and maintain the equipment and program area daily. Assure that all equipment is in good condition for safe use by participants and staff.
  • Sanitize equipment when necessary
  • Serve as a resource person for others. Provide materials and physical assistance as required.
  • Secure supplies as needed or assigned.

Performs other duties as assigned to support the overall operations of the Woodlands.

NOTE: Nothing in this description restricts The Woodlands management’s right to assign or reassign duties and responsibilities at any time; this description reflects The Woodlands management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; this description is subject to change at any time.

Supervisor: Wellness and Fitness Manager

Questions? Contact:

Clarissa Amond
Staffing & Volunteer Coordinator
724-935-5470
camond@woodlandsfoundation.org

JOB SUMMARY: The Healthcare Associate is primarily responsible for distributing medication, providing appropriate professional medical support, and supporting personal care routines. Healthcare Associates remain on campus with participants overnight during all camps and retreats at The Woodlands.

Healthcare Associates at The Woodlands are Expected To:

  • Oversee the distribution of all medicine prescribed by program participant’s physician. All medications must be stored under double lock and key stored in the Healthcare Medication Carts.
  • Review program participants’ applications and health physical reports with program manager and/or RN prior at the beginning of the program.
  • Review pertinent health care needs with participant’s parent/legal guardian.
  • Function as a medical resource for The Woodlands staff members.
  • Conduct participant examinations as necessary; note any changes in health condition; take corrective action as required.
  • Assist The Woodlands staff members with advanced personal care routines including but not limited to: medication administration, catheterization, wound and skin care, and urine and bowel programs.

NOTE: Nothing in this description restricts The Woodlands management’s right to assign or reassign duties and responsibilities at any time; this description reflects The Woodlands management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; this description is subject to change at any time.

Essential Qualifications:

  • Must be at least 18 years of age.
  • High school graduate or equivalency.
  • Flexibility in scheduling.
  • Procured PA Acts 33/34/73/31 upon hire.
  • Unexpired CPR/First Aid/AED certification upon hire.
  • Ability to pass a drug screening.
  • Ability to ascend and descend slopes and transverse a variety of indoor and outdoor settings and uneven terrains.
  • Ability to work in outdoor weather conditions and in swimming pools up to eight (8) feet deep.
  • Ability to stoop, kneel, and crouch in order to assist participants or work with The Woodlands equipment.
  • Ability to communicate and exchange accurate information with all WFI staff, participants, families, and guests.
  • Ability to safely, securely and frequently: grasp, lift, transport, position, and place participants and The Woodlands equipment weighing at least 50 lbs.

Preferred Qualifications:

  • Experience working with individuals with disabilities.
  • Pursing a Healthcare degree or (RN, EMT, MD or related).
  • Experience working with individuals with disabilities and providing invasive personal care.

Supervisor: Program Manager

Questions? Contact:

Clarissa Amond
Staffing & Volunteer Coordinator
724-935-5470
camond@woodlandsfoundation.org

JOB SUMMARY:  The Counselor ensures that participants reside in a clean, healthy, and safe environment while supporting and attending to participant needs. Counselors remain on campus with participants overnight during all camps and retreats at The Woodlands.

Counselors at The Woodlands are Expected To:

  • Fulfill all personal care needs (including but not limited to: showering, toileting, feeding, daily morning/evening routines, and transferring) of assigned participants for the duration of all programming at The Woodlands.
  • Provide adequate supervision at all times, including frequent and accurate head counts.
  • Encourage participation in all program activities.
  • Lead scheduled program activities and encourage enthusiasm and participant involvement during programming.
  • Provide participant support as required in his/her Individual Support Plan (ISP), where applicable.*

NOTE: Nothing in this description restricts The Woodlands management’s right to assign or reassign duties and responsibilities at any time; this description reflects The Woodlands management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; this description is subject to change at any time.

Essential Qualifications:

  • Must be at least 18 years of age.
  • High school graduate or equivalency.
  • Flexibility in scheduling.
  • Procured PA Acts 33/34/73/31 upon hire.
  • Unexpired CPR/ First Aid/ AED certification upon hire.
  • Ability to pass a drug screening.
  • Ability to ascend and descend slopes and transverse a variety of indoor and outdoor settings and uneven terrains.
  • Ability to work in outdoor weather conditions and in swimming pools up to eight (8) feet deep.
  • Ability to stoop, kneel, and crouch in order to assist participants or work with The Woodlands equipment.
  • Ability to communicate and exchange accurate information with all The Woodlands staff, participants, families, and guests.
  • Ability to safely, securely and frequently: grasp, lift, transport, position, and place participants and The Woodlands equipment weighing at least 50 lbs.

Preferred Qualifications:

  • Experience working with individuals with disabilities

Supervisor:

Questions? Contact:

Clarissa Amond
Staffing & Volunteer Coordinator
724-935-5470
camond@woodlandsfoundation.org

Weekend Staff

We hire our Weekend Retreat Staff on a rolling, first-come, first-served basis.

To apply, complete our employment application (bottom right of this page) and send it, along with a copy of your resume, to Clarissa Amond, Staffing & Volunteer Coordinator, at camond@woodlandsfoundation.org.

Summer Positions

We hire our summer camp staff through individual interviews that take place at The Woodlands’ campus. This allows potential staff members to meet the staff of The Woodlands and see his/her home for the summer.

All Staff Members at The Woodlands are Expected To:

  • Provide individualized adaptations, accommodations, and modifications based on participant needs.
  • Complete all documentation completely and accurately within the allotted timeframe; report all incidents to the Camps and Retreats Program Coordinator.
  • Attend all scheduled staff meetings and training sessions as assigned.
  • Demonstrate responsible use of facilities and maintain a clean and sanitary environment.
  • Demonstrate clear understanding of all policies and procedures of The Woodlands.
  • Maintain strict participant confidentiality in accordance with HIPAA.
  • Serve as a beneficial model to participants in all personal habits; maintain positive professional relationships with all staff members, participants, families, and guests of The Woodlands.
  • Communicate thoroughly and actively, providing constructive feedback to supervisors and all The Woodlands staff members.
  • Possess and demonstrate enthusiasm and positivity towards all The Woodlands staff members, participants, families, guests and assigned or scheduled tasks and activities.
  • Willingly adjust to changing priorities or conditions.
  • Advocate for all participants at The Woodlands.
  • Supports and carries out the mission of the The Woodlands Foundation.
  • Performs all other duties as assigned.

To apply for employment, please submit your resume and completed application to:

Clarissa Amond
Staffing & Volunteer Coordinator to Program Services
camond@woodlandsfoundation.org
724-935-5470, ext. 231

Employment Application
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