Facilities Manager

Job Purpose:

The Facilities Manager is responsible for the daily operations of The Woodlands Foundation campus and facility. Areas of responsibility include: Building and Grounds Maintenance and Repair, pro-active management of preventative maintenance program (all mechanical and information technology systems), corporate and volunteer day facility related projects, and preparing and managing the financial budget for all areas of responsibility. This position reports directly to the Executive Director and supports the chairpersons of the Board of Directors standing committees for Facility Management.

Essential Duties and Responsibilities:

  1. Supervise the grounds and maintenance staff in the daily operations of their individual responsibilities
  2. Ensure that all buildings and grounds are maintained timely in an accessible, safe and aesthetically
    pleasing condition throughout the calendar year
  3. Manage the contract preventive management agreements for HVAC and mechanical systems, phone
    systems and telecommunications information systems.
  4. Develop capital plans and operating budget for site. Successfully prioritize, plan, and present
    data/supporting justification to senior management
  5. Complete and manage the Woodlands 3 year facility plan ensuring the protection of all asset
    investment and values and the all facilities meet or exceeds all safety and accessibility standards
  6. With the facilities committee, develop strategic plan for capital improvement and development that
    meets the requirements of the Woodlands overall strategic plan
  7. Develop recommendations for facility improvement to accommodate new programming concepts
  8. Assist in the identification of sources of opportunities for donations and services in kind that assist in
    reducing overall cost structure
  9. Solicit competitive bids for purchasing of products and services
  10. Ensure that all inspection and accrediting agency requirements are in full compliance
  11. Maintain the Woodlands Aquatic Facility to exceed the operating standards at all times
  12. Chair and/or participate in the Woodlands operating safety committee
  13. Serve as the staff member representative of the Woodlands Board of Directors Facility Committee
  14. Act as liaison to public utility, environmental, municipal, state and federal agencies as applicable to
  15. Evaluate competencies of direct reports, creates employee development action plans and motivates
    individuals to achieve results
  16. Supervise volunteer work projects, cultivation, scheduling and fulfilling of corporate and community
    organization work days
  17. Obtain Certified Pool Operator certification

Qualification/Competency Requirements:

  1. Bachelor Degree in related field and/or experience in buildings and grounds management, with 5 to 7years of facilities management experience or equivalent combination of education and experience
  2. Must be knowledgeable of building codes and other applicable laws, codes, regulations, policies and procedures
  3. Ability to read and interpret blueprints and engineering drawings
  4. Must be able to work independently, self-motivated with demonstrated success in facility maintenance
  5. Strong interpersonal skills, including tact, patience, and courtesy
  6. Experience supervising and evaluating the performance of maintenance and janitorial staff
  7. Computer literate with demonstrated skills with the following software and applications: Word, Excel,
    Outlook and Internet
  8. Full understanding of facilities operations and its customers
  9. Capable of managing small scale construction phase projects
  10. Ability to effectively communicate with all levels of people including the management staff to ensure successful outcomes of planned initiatives
  11. Ability to be on 24-hour call to address emergency/urgent situations as needed
  12. “Safety Always” attitude which is practiced with integrity and a high degree of accountability for end results.
  13. CPR/AED/First aid certified.- preferred
  14. Obtain all necessary clearances as required by state mandate.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. Considerable walking, standing, exposed to extreme temperatures as this role must go from interior to exterior of building during all seasons and weather conditions
  2. Exposure to heat and cold, dust, pollen, fumes
  3. Respond to after-hours calls as needed
  4. Must be able to regularly lift and or move a minimum of 10 pounds, frequently lift and or move 25pounds and occasionally lift and or move 50 pounds
  5. Must be able to regularly sit, stand, climb, balance, stoop, walk, kneel, crouch, crawl, use hands to manipulate tools and equipment and repetitively reach with hands and arms
  6. Requires moving around the campus including climbing stairs and walking up to six blocks

Essential functions are the primary job responsibilities which an employee must be able to perform with or without reasonable accommodation. The list of requirements, duties and responsibilities is not exhaustive, but is the most accurate list for the current job. The Woodlands Foundation reserves the right to revise the job description as well as to require that other tasks be performed when the circumstances of the job changes.