Job Title: Volunteer Program Coordinator
Job Category: September-May Internship (with possibility of paid position in summer)
Supervisor:Talent Acquisition Coordinator
Job Summary: The Volunteer Program Coordinator is responsible for: coordinating, recruiting, communicating with, and supervising non-corporate volunteer groups. The Volunteer Program Coordinator assists in the maintenance of seasonal volunteer and staffing initiatives programs and ensures that all aspects of WFI volunteer and employment processes function properly.
The Volunteer Program Coordinator Will:
Volunteer Program Coordination
- Recruit, and place volunteers in areas of interest that benefit the organization.
- Conduct volunteer orientation for all new volunteers and assist in the maintenance and expansion of volunteer evaluation and recognition.
- Develop and strengthen volunteer recognition program.
- Ensure that volunteer hours are recorded and all necessary follow-up is completed.
- Assist in developing a plan to pipeline appropriate volunteers to staffing opportunities.
- Promote volunteer and employment opportunities to: academic institutions, individuals, family members, and community agencies.
- Assist in the completion, collection, and maintenance of employment paperwork; help maintain complete and accurate documentation and files for all staff and volunteers.
Staffing & Human Resources Support
- Assist in the completion, collection, and maintenance of employment paperwork.
- Assist in recruitment and onboarding of staff and volunteers.
- Maintain complete and accurate documentation and files for all staff members.
All Woodlands Staff are Expected To:
- Provide individualized adaptations, accommodations, and modifications based on participant needs.
- Complete all documentation completely and accurately within the allotted time frame; report all incidents to the Camps and Retreats Program Coordinator.
- Attend all scheduled staff meetings and training sessions as assigned.
- Demonstrate responsible use of facilities and maintain a clean and sanitary environment.
- Demonstrate clear understanding of all WFI policies and procedures.
- Maintain strict participant confidentiality in accordance with HIPAA.
- Serve as a beneficial model to campers in all personal habits; maintain positive professional relationships with all WFI staff members, participants, families, and guests.
- Communicate thoroughly and actively, providing constructive feedback to supervisors and all WFI staff members.
- Possess and demonstrate enthusiasm and positivity towards all WFI staff members, participants, families, guests and assigned or scheduled tasks and activities.
- Willingly adjust to changing priorities or conditions.
- Advocate for all WFI participants.
- Support and carry out the mission of the Woodlands Foundation.
- Perform all other duties as assigned.
NOTE: Nothing in this description restricts WFI management’s right to assign or reassign duties and responsibilities at any time; this description reflects WFI management’s assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned; this description is subject to change at any time.
- Must be at least 18 years of age.
- High school graduate or equivalency.
- Flexibility in scheduling; must be available to hold office hours on campus during typical work week: Monday-Friday, 9am-5pm as well as supervising volunteers on Saturdays as necessary.
- Procured PA Acts 33/34/73/31 upon hire.
- Ability to pass a Drug Screening.
- Ability to ascending and descend slopes and transverse a variety of indoor and outdoor settings and uneven terrains.
- Ability to work in outdoor weather conditions and in swimming pools up to eight (8) feet deep.
- Ability to stoop, kneel, and crouch in order to assist participants or work with WFI equipment.
- Ability to communicate and exchange accurate information with all WFI staff, participants, families, and guests.
- Ability to safely, securely and frequently: grasp, lift, transport, position, and place WFI equipment weighing at least 25 lbs.
- Experience working with individuals with disabilities.
- Bachelor’s degree in Human Resources, Communications, Business, Non-Profit Management, or similar field.
- Experience managing or working with volunteers.